Release of Payroll Information for Employees of the University of Illinois at Urbana-Champaign

Purpose

To establish centralized contacts for the release of employee payroll information.

Scope

All campus units.

Authority

Vice Chancellor for Academic Affairs and Provost, and the Associate Chancellor for Public Affairs

Policy

Campus units are authorized to release an individual's salary information in response to requests from third parties, but should refer all other payroll information requests from third parties to the Benefits Services Center, except for those requests made under the Illinois Freedom of Information Act (FOIA), which must be referred to the public records officer in the Office for University Relations.

Names, salaries, titles, and dates of employment of employees are public information under FOIA. The University will not release other personal financial information to third parties without the employee’s prior written permission.

Campus units should refer all requests from third parties for payroll information about student employees, including salary or wage information, to the Benefits Services Center, except for those requests made under FOIA, which must be referred to the public records officer in the Office for University Relations. The release of student information is subject to the Family Educational Rights and Privacy Act (FERPA). The University will not release a student’s personal financial information to third parties without the student’s prior written permission, except as authorized by FERPA.

Processes/Procedures/Guidelines

In response to an employee request for his or her own payroll records or information, campus units should either provide the information or refer the employee to the Benefits Services Center.

Contact

For payroll information requests except for those under FOIA, contact the Benefits Services Center, 177 Henry Administration Building, 506 S. Wright St., Urbana, IL 61801-3627; (217) 333-3111. For payroll information requests under FOIA, contact the Office for University Relations, 108 Henry Administration Building, 506 S. Wright St., Urbana, IL 61801; (217) 333-6400; foia@uillinois.edu.