Campus Policy for Endowed Landscapes

  1. Definition

    Endowed landscapes are exterior spaces on the Campus that are designated in honor or in memorial to a person or group and are developed and maintained according to specific guidelines agreed upon by the donor and the University.

  2. Qualifications
    1. Endowed landscapes recognize gifts from one or more donors to the University. These gifts may be given to an endowment fund, a current use fund, or they may be a gift-in-kind.
    2. All gifts are to be processed through the University of Illinois Foundation.
    3. The naming of landscapes must be approved by the Board of Trustees.
    4. Endowed landscapes may be located on Campus, at Allerton Park and Retreat Center and the Arboretum.
    5. The Director of Planning and the Allerton Park and Retreat Center or the Arboretum, after consultation with a donor, reserves the right to determine and or design all landscapes which are also subject to review by the Campus Site Review Committee, the Chancellor’s Advisor on Architecture and Master Planning and appropriate university officials. The scope of some projects may require the approval of the Chancellor’s Design Advisory Committee and the Chancellor’s Capital Review Committee.
    6. The applicant shall begin the process by completing Exhibit A and forwarding it on to the Director of Planning, Facilities & Services, Physical Plant Service Building, 1501 South Oak Street, Champaign, IL 61820.
  3. Funding
    1. To have a landscape area endowed, a monetary gift or a gift-in-kind must be made to the University. The amount of this gift will be established by the Director of Planning and the Allerton Park and Retreat Center or the Arboretum, will be based on the proposed scope of the project and required future maintenance.
    2. The Director of Planning, and the Allerton Park and Retreat Center or the Arboretum will provide the following:
      1. The development plan, unless the donor wishes to engage a professional outside the University to create a plan.
      2. All materials and labor as required to install and to maintain the landscape unless the materials and labor are a gift-in-kind.
      3. All labor required to install and maintain a commemorative plaque.
    3. All costs in conjunction with the replacement of the landscape as described under Article 4 will be incurred by the Endowed Landscape Program as administered by the Director of Planning, the Allerton Park and Retreat Center, or the Arboretum.
  4. Warranty
    1. For the duration of its life span, each landscape will be maintained by the appropriate campus unit.
    2. All records associated with each landscape as described under Article 5, will be maintained for the duration of each landscape’s life span by the Facilities & Services Maintenance Division, the Allerton Park and Retreat Center, or the Arboretum.
    3. If a landscape declines or becomes unsightly due to disease, vandalism, or acts of God (aesthetic judgments to be determined by the Director of Planning, the Allerton Park and Retreat Center, or the Arboretum) within ten years of the planting or installation, it will be removed and a replacement will be installed in the name of the donor.
    4. A standard campus plaque, described in 5.2 and 5.3 will be displayed and maintained at the landscape site.
    5. If unforeseen construction (such as utility repair) causes the removal of an endowed landscape within twenty (20) years of the time the landscape is developed, the landscape will be repaired.
    6. All records and recognition measures as described under Article 5 will be updated and renewed in conjunction with any changes in the landscape.
    7. The details of all landscape repairs will be determined by the Director of Planning, the Allerton Park and Retreat Center, or the Arboretum.
  5. Records and Recognition for Endowed Landscapes
    1. After installation, the endowed landscape will be photographed, sited from two or more reference points, and its description will be recorded, placed on file with the Facilities & Services Maintenance Division, and a copy forwarded to the donor of the gift, the University of Illinois Foundation, Director of Planning, and when appropriate the Allerton Park and Retreat Center or the Arboretum.
    2. Each endowed landscape will be recognized by means of a standard campus plaque. On Campus or in the Arboretum, the plaque shall be a cast aluminum, bronze finished no larger than 18” X 24”. At the Allerton Park and Retreat Center, the plaque should be an etched stainless steel plaque (consistent with the plaque in the Avenue of the Chinese Musicians) and shall be no larger than 18” X 24”. The plaque should be appropriately mounted and displayed as approved by the Director of Planning, the Allerton Park and Retreat Center, or the Arboretum.
    3. Items of information to be included on each plaque will be limited to the following:
      1. Person or organization for whom the landscape commemorates.
      2. Detail information about the landscape such as plant species or design intent.
      3. Name of donor (optional); when more than one donor is involved, a collective name such as “Friends of” or “Family of” will be implemented.
      4. Date planted or installed.
    4. The F&S Director of Planning and the Allerton Park and Retreat Center, or the Arboretum will develop exact wording and layout for each plaque after receiving advice from the donor. Prior to printing of each plaque, a mock-up will be sent to the donor for a review of accuracy.

Exhibit A :Donor Application for Endowed Landscapes (PDF)