Employment of Relatives

Employment of relatives is permissible at the University of Illinois, Urbana-Champaign Campus, subject to compliance with University Statutes, review of appointments, and resolution of conflicts.

The University of Illinois Statutes, Article IX, Sec. 2, govern the employment of relatives as follows:

Sec. 2. No individual shall initiate or participate in institutional decisions involving a direct benefit (initial employment, retention, promotion, salary, leave of absence etc.) to a member of his immediate family. “Immediate family” includes an individual's spouse, ancestors and descendants, all descendants of the individual's grandparents, and the spouse of any of the foregoing. Each Chancellor shall develop, for the approval of the President, campus procedures to insure against such conflict of interest.

In an organization as large as the University, occasions arise where members of the same family are employed in the same unit. This policy is designed to assure that the best interests of the institution are served when such individuals are hired, and to protect individual members of a family from having or being perceived to have a conflict of interest with respect to one of their relatives.

“Immediate family” is defined as grandparents, parents, brothers, sisters, sons, daughters, grandchildren, aunts, uncles, nieces, nephews and their spouses.

Compliance

It is the responsibility of each unit/department/college to review all situations involving the employment of relatives, to assure compliance with this policy and to resolve any potential conflicts.

All cases involving members of the Academic staff (faculty, academic professionals, and academic hourlies) and graduate students with hourly appointments or assistantships must be reviewed and approved by the Office of Academic Human Resources; those cases involving staff personnel must be reviewed and approved by Employment Services, Staff Human Resources Office, and those cases involving undergraduate students with appointments must be reviewed and approved by the Office of Student Financial Aid, Student Employment. In cases involving an interaction between areas of responsibility, these offices will act jointly.

It is the obligation of staff members to call to attention situations in which they could be in violation of this policy and to remove themselves from initiating or participating in any institutional decisions involving a direct benefit to a relative covered by this policy. In such cases, the department, unit and/or college must develop a decision-making procedure bypassing all the related parties. Such procedures must be agreed to and approved through all administrative levels. In all cases, approval must be obtained from the appropriate human resources office as defined above.

For new hires, there must always be review and approval if two members of the same family are to be employed in the same unit. For changes in existing positions that might create a supervisory relationship in the same unit, review and approval is also required. In all cases, the fact that the unit has met the obligations of this policy should be reflected in the Electronic Change Of Status memo field.

Further Review

A decision made by the Office of Academic Human Resources, Employment Services, Staff Human Resources Office, or the Office of Student Financial Aid, Student Employment that is not acceptable to the parties concerned may be appealed. Appeals should be directed to the Provost in the case of Academic employees or Graduate students with appointments, or to the Vice Chancellor for Administration and Human Resources for Staff employees or undergraduate students with appointments. The resulting decision will be final.

Related Policies

Employees and their units should also be aware of Policy IX-A-23 in the Campus Administrative Manual, “Conflicts of Interest in Supervisory Relationships,” which prohibits an individual from initiating or participating in institutional decisions involving a direct benefit or penalty to someone with whom that individual has or has had a sexual relationship.

Questions regarding conflicts should be referred to the Office of Academic Human Resources, 333-6747, for Academics and Graduate students with appointments; to Employment Services, the Staff Human Resources Office, 333-3101, for Staff cases; and to the Office of Student Financial Aid, Student Employment 333-0600, for undergraduate students with appointments.