Illinois Governmental Ethics Act

Provides instruction for completing annual forms to comply with the requirements of the Governmental Ethics Act. Applicable to all employees whose positions meet the criteria enumerated in the Act.

Annual Filing of Economic Interests

  • All personnel - academic, nonacademic, or any other classification of personnel employed by the University of Illinois, must comply with the Illinois Governmental Ethics Act by May 1 of each year. The responsibility for filing is on the person subject to the Act.
  • Who Must Comply: Employees of the University of Illinois are required to file annually Statement of Economic Interests
    1. if they are, or function as, the head of a department or other administrative unit; or
    2. if they have supervisory authority over, or direct responsibility for the formulation, negotiation, issuance or execution of, contracts entered into by the State in the amount of $5,000 or more; or
    3. if they have supervisory responsibility for 20 or more employees.
  • Procedures: Each year the University Office of Administration and Human Resources certifies names of current employees who meet the State's requirements for compliance. These records are used by the Secretary of State's Office as the basis for mailing the forms to individuals at their home addresses. Each completed form should be sent to the Ethics Officer of the University of Illinois for review. The form will then be sent to the Office of the Secretary of State, Ethics Section, Index Division, 111 East Monroe, Springfield, Illinois 62756-0700 by the Ethics Officer for filing.

    Names of new University employees or current employees who assume new positions that meet the criteria for filing are forwarded to the Secretary of State throughout the year by the University Office of Administration and Human Resources. The Office of the Secretary of State mails forms directly to these employees, with instructions to comply within 30 days.

  • Penalties: State law stipulates that failure to file a Statement by May 31 shall result in ineligibility for or forfeiture of employment. A $15 late filing fee is assessed for forms filed May 1 to May 15. After May 15 an additional $100 per day fine will be assessed. Names of those failing to file by May 31 will be turned over to the Attorney General's Office to begin procedures to terminate the individual's employment with the State of Illinois.

Contact the Secretary of State (Area Code 217/782-9785)

  1. for answers to questions regarding this Act; or
  2. to obtain copies of the Act.