Annual Reappointment of Certain Administrative Personnel

Outlines statutory requirements for the annual reappointment of certain administrative personnel and gives deadlines for action.

The University of Illinois Statutes require that specific consultations and actions be taken annually concerning the reappointment of certain administrative personnel. The applicable instructions, along with the deadlines for action, follow.

  1. Annual Reappointment of Deans of Colleges.

    Article III, Section 3b reads: "The dean shall be appointed annually by the Board of Trustees, on recommendation by the Chancellor and the President. On the occasion of each recommendation, the Chancellor shall obtain the advice of the Executive Committee of the college concerned."

    The Chancellor has delegated this task to the Provost and Vice Chancellor for Academic Affairs. Accordingly, during the month of February each year, a copy of this communication will be sent by the Provost to the executive committee of the college, requesting that a recommendation be made to the Provost prior to May 1.

    For the purpose of rendering advice to the Provost on the reappointment of the dean, the following excerpt from Article III, Section 2f is applicable: "While the Executive Committee is in session to prepare its advice on appointment of the dean or to review the dean's performance, the dean shall not be a member and the Committee shall be chaired by a Committee member elected by the Committee for that purpose."

    Once the committee has decided upon its advice, the elected chairperson will write to the Provost on behalf of the committee; that letter, when appropriate, will include an explanation of whatever recommendation is made and a description of the procedure that was followed in formulating that recommendation.

  2. Annual Reappointment of the Dean of the Graduate College.

    Article V, Section 1e reads: "The principal administrative head of the Graduate College is the Dean, who shall be appointed in the same manner as are the deans of other colleges." This means that the Dean of the Graduate College is appointed annually by the Board of Trustees, on the recommendation of the Chancellor and the President, and that the Chancellor must obtain the advice of the Executive Committee of the Graduate College on the occasion of each appointment.

    It is the Chancellor's wish to include members of the Research Board in the annual evaluation process. Accordingly, during the month of February each year, a copy of this communication should be sent by the Chancellor to the Executive Committee of the Graduate College and to the Research Board, requesting the groups meet jointly and provide a recommendation to the Chancellor prior to May 1.

    For the purpose of rendering advice to the Chancellor on the reappointment of the Dean, the following excerpt from Article V, Section 1d is applicable with regard to the chairperson of the Joint Committee: "When meeting to give advice on the appointment of the Dean, the senior faculty member (in terms of service at the University) on the Executive Committee shall be chair and the Dean shall not be a member of the Committee."

    Once the Joint Committee has decided upon its advice, the chairperson will write to the Chancellor on behalf of the Committee; that letter, when appropriate, will include an explanation of whatever recommendation is made and a description of the procedure that was followed in formulating that recommendation.

  3. Annual Reappointment of Directors or Deans of Schools or Similar Units Organized as Independent Units.

    Article III, Section 5 reads: "a. In a school or similar campus unit independent of a college, the chief executive officer shall be a dean or director appointed annually by the Board of Trustees, on the recommendation of the Chancellor and the President. On the occasion of each recommendation, the Chancellor shall seek the advice of the Executive Committee of the faculty concerned."

    This section is interpreted as applying to the following units: Graduate School of Library and Information Science; Institute of Labor and Industrial Relations; School of Social Work; Institute of Aviation; and Beckman Institute for Advanced Science and Technology.

    The Chancellor has delegated this task to the Provost. The instructions given in Section I (above) for the reappointment of the deans of colleges will apply here and should be followed. The Provost will send this communication to the executive committee during the month of February and ask them to act accordingly. The final recommendations of the executive committee are to be sent to the Provost on or before May 1.

  4. Annual Reappointment of Directors of Schools or Similar Units Within a College.

    Article III, Section 5 reads: "b. In a school or similar campus unit included within a college, the chief executive officer shall be a director appointed annually by the Board of Trustees on the recommendation of the dean of the college, the Chancellor, and the President. On the occasion of each recommendation, the dean shall seek the advice of the faculty concerned."

    This section is interpreted as applying to the following units in the College of Fine and Applied Arts--Schools of Music, Art and Design, and Architecture.

    The Chancellor has delegated to the deans of the colleges the task of obtaining the advice of the faculty concerned. The college deans need not forward evaluation reports from the schools to the Office of the Provost. The deans are asked, however, to inform the Provost of their recommendation concerning annual reappointment of each director reporting to them. The recommendations should be sent to the Provost on or before May 1 of each year. The deans may consult with the Provost if there are special problems with a reappointment.

  5. Annual Reappointment of Departmental Chairpersons.

    Article IV, Section 2a reads: "The chair shall be appointed annually by the Board of Trustees on recommendation of the Chancellor and the President after consultation with the dean of the college and with the Executive Committee of the department concerned."

    The Chancellor has delegated to the deans of the colleges the task of consulting with the executive committee of the department concerned. Once such consultations have occurred, the recommendations of the dean in each case must be forwarded to the Provost no later than May 1 of each year.

    The College deans need not forward evaluation reports from the departments to the Office of the Provost. Deans are asked, however, to inform the Provost of their recommendation for reappointment of each chairperson reporting to them. The deans may consult with the Provost if there are special problems with a reappointment.

  6. Reappointment of Heads of Departments.

    There is no provision for the annual reappointment of heads of departments. The head of a department is appointed without specified term.

  7. Annual Reappointment of University Librarian.

    Article VI reads: "e. The University Librarian shall be appointed annually by the Board of Trustees on the recommendation of the Chancellor with the concurrence of the President of the University. On the occasion of each such appointment, the Chancellor shall seek the advice of the Library Committee of the Campus Senate and of the Library Executive Committee."

    The Chancellor has delegated this task to the Provost. Accordingly, during the month of February each year, a copy of this communication should be sent to the Chairperson of the Senate Committee on the Library and to the Library Executive Committee, requesting that a recommendation be made on the reappointment of the University Librarian to the Provost prior to May 1.

    When the Senate Committee on the Library meets to consider the advice to be given to the Provost on the reappointment, the University Librarian, an ex-officio member of the Committee, will not be present. The instructions in Section I (above) regarding the reappointment of the deans of colleges apply for the Library Executive Committee. Once the committees have decided upon the advice they will render, the Chairpersons will write to the Provost on behalf of the committees; that letter will include an explanation of whatever recommendation is made and a description of the procedures that were followed in formulating that recommendation.