Vending Machine Operation in Academic and Administrative Buildings

Purpose

To ensure that all Vending Machine Operations are conducted in accordance with University vending contracts and that vending operations are planned based on campus needs, potential market demand, financial sustainability, and an overall fit with campus master plans.

Scope

All Vending Machine Operations in academic or administrative buildings.

Authority

Director of the Illini Union

Policy

All proposed Vending Machine Operations must be submitted to the Illini Union Campus Vending Office for consideration. The Director of the Illini Union will have final authority to determine the campus need and priority for implementing proposed Vending Machine Operations.

Definitions

Vending Machine and Vending Machine Operation
All types of self-serve machines and kiosks that supply products to customers for any form of tender.
Contracted campus vending partner
Commercial vending companies under contract with the University to supply vending products and/or services.

Processes/Procedures/Guidelines

When an academic or administrative unit or a contracted campus vending partner identifies a need for a Vending Machine Operation, it must submit a written request to the Illini Union Campus Vending Office. Specific procedures and consideration for the placement of Vending Machine Operations may be found on the website of the Illini Union at https://union.illinois.edu/eat/campus-vending.

The Illini Union Campus Vending Office will assess the request and initiate a site review to determine if the proposed Vending Machine Operation and placement is in the best interest of the University. The Illini Union Campus Vending Office will review the information with the requesting party and will either approve the request, select a six-month trial basis, or deny the request based on the overall feasibility of the vending operation. The Illini Union Campus Vending Office will communicate the decision to the requesting party. Requesting parties may appeal the decision to the Director of the Illini Union.

The Illini Union Campus Vending Office reviews all Vending Machine Operations and placements on a semi-annual basis and may remove machines that are not meeting campus goals and benchmarks.

All requests for vending machines repairs and refunds and vending machine food and beverage product information should be directed to the Illini Union Campus Vending Office at (217) 300-5914.

Exceptions

Auxiliary units run their own vending machine operations and do not need the approval of the Illini Union Campus Vending Office.

Contact

Director of the Illini Union at (217) 244-8983 and/or Illini Union Campus Vending Office at (217) 300-5914.