Building Emergency Action and Business Continuity Plans

Purpose

This policy addresses the development and implementation of emergency action plans and business continuity plans as part of the campus’ commitment to maintaining a safe and secure environment.

Scope

This policy applies to all university employees assigned to work within a building or facility owned or leased by the University.

Authority

The campus’ Executive Director of Public Safety, or his or her designee, is responsible for overseeing the implementation of, and compliance with, this policy.

Policy

As part of the University’s commitment to provide a safe and secure environment for all students, employees, and visitors to the Urbana-Champaign campus, an emergency action plan shall be developed, implemented, and updated at least annually for each building or facility that is owned or leased by the University, specifically in the areas occupied by University employees. In addition, all colleges, departments and units on campus shall develop, implement, and update at least annually a business continuity plan that is available for employee review. Both the emergency action plan and the business continuity plan are intended to be used in conjunction with the campus emergency operations plan in responding to emergencies and/or disasters affecting the University.

Definitions

  • Building Emergency Action Plan

    A written document required under certain workplace standards that have been issued by the Occupational Safety and Health Administration (OSHA) that establishes the protocols and procedures to be followed by employees during emergencies. See 29 C.F.R. § 1910.38.

  • Business Continuity Plan

    A written document that provides a complete business inventory including staff, equipment, and business functions; mitigation strategies before a disaster occurs; and a roadmap for continuing core, critical operations under any adverse conditions. This plan is used after an emergency to restore and/or maintain core, critical operations. This plan should be completed at the unit, school, college, or department level as appropriate to business requirements.

  • Campus Emergency Operations Plan (CEOP)

    The written plan of a higher education institution describing the organization, mission and functions of the higher education institution and supporting services for responding to and recovering from disasters and/or emergencies.

  • Disaster

    An occurrence or threat of widespread or severe damage, injury or loss of life or property resulting from any natural or technological cause, including but not limited to fire, flood, earthquake, wind, storm, hazardous materials spill or other water contamination requiring emergency action to avert danger or damage, epidemic, air contamination, blight, extended periods of severe and inclement weather, drought, infestation, critical shortages of essential fuels and energy, explosion, riot, hostile military or paramilitary action, or acts of domestic terrorism. See 20 ILCS 3305/4.

  • Emergency

    A sudden unforeseen crisis (usually involving danger) that requires immediate action.

Processes/Procedures/Guidelines

Suspicious behaviors and/or actions, violent acts and threat of violence should be reported to the campus police immediately by calling 9-1-1 See Policy IX-A-19, Violence Prevention and Response).

Because the emergency action plan for any given building must adhere to the OSHA standards that are applicable to that building, the specific contents of the emergency action plan may vary from building to building. In general, an emergency action plan should address emergencies that may occur within the workplace, and list in detail the procedures to be taken by those employees who have been selected to remain behind to address the emergency or to perform essential operations until their evacuation becomes absolutely necessary. Those employees who have been charged with a specific responsibility under the plan shall be trained with regard to that responsibility. In addition to providing the requisite training, the plan must be reviewed with each employee covered by the plan when

  1. the plan is developed or the employee is initially assigned to a position covered by the plan,
  2. the employee’s responsibilities under the plan change, or
  3. the plan is substantially changed.

Employees charged with a specific responsibility under the plan shall acknowledge in writing they have received the requisite training. All other employees shall acknowledge in writing they have reviewed the emergency action plan for the building to which they are assigned. The Division of Public Safety has developed a comprehensive template for an emergency action plan that can be accessed on its website at www.dps.illinois.edu/emergencyplanning/emergency.html.

Assistance in the preparation of a business continuity plan can be obtained by visiting the Division of Public Safety’s website at http://www.publicsafety.illinois.edu/emergencyplanning/continuity.html.

Contact

Executive Director of Public Safety (dpscomments@illinois.edu)