Policy on Environmental, Health, and Safety Responsibilities

Purpose

To comply with Federal and State Safety and Environmental laws and policies, and to clearly establish responsibilities for ensuring compliance on the Urbana-Champaign campus.

Scope

This policy applies to all University units of operation on the Urbana-Champaign campus.

Authority

This policy is implemented under the authority of the Office of the Chancellor.

Policy

It is the intent of the University of Illinois at Urbana-Champaign to protect the environment and provide a safe campus environment for faculty, staff, students, and visitors. The administration, faculty, and staff have the responsibility to comply with applicable regulatory requirements and to promote environmental, health, and safety in their areas of influence. All others in the campus community are expected to support this commitment.

Processes/Procedures/Guidelines

Deans, Directors, and Heads of Academic and Administrative Units

Unit heads should establish environmental, safety, and regulatory compliance as a priority. In some instances departmental or college safety committees may be helpful. Experience has indicated that such committees can provide an effective means of implementing safety programs.

Unit Head’s responsibilities include, but are not necessarily limited to, the following:

  1. Provide adequate resources to meet safety and regulatory needs.
  2. Implement programs to assure compliance with applicable environmental, health, and safety rules, regulations and standards.
  3. Ensure that general laboratory safety training is completed by all incoming faculty, staff and students who will work in laboratory space belonging to the unit where biological, chemical or radiological materials are used. This training can be completed online, and the participant will receive a training certificate upon completion.

Supervisors

Each supervisor, in collaboration with his or her unit head or their designees, has specific responsibilities for providing a work environment free from environmental, health and safety hazards for their employees.

Supervisors’ responsibilities include, but are not necessarily limited to, the following:

  1. Providing information about relevant environmental, health, and safety rules, regulations, standards, or practices, including Basic Safety Orientation (PDF)
  2. Assuring that required safety-related equipment and personal protective devices are provided, maintained, and used.
  3. Taking prompt action when unsafe acts or hazardous conditions are reported or noted.
  4. Providing or arranging for environmental, health, and safety training and education as needed.
  5. Promptly investigating and reporting all on-the-job accidents and/or job-related health problems and requesting medical treatment, if needed in accordance with the University’s Medical Surveillance Program (PDF).
  6. Promptly reporting any spills or releases to the environment or any observed illicit environmental actions in accordance with the Spill Prevention Control & Countermeasure Plan.
  7. Taking prompt action to prevent and address spills to the environment as outlined in the Site Remediation Fact Sheet (PDF) and the Spill Prevention Fact Sheet (PDF). Encouraging and training employees to use recommended best management practices to prevent and reduce pollution on campus.
  8. Requesting the assistance of the next higher level of supervision regarding budget requests for environmental, health, and safety improvements.

Employees

All employees are responsible for complying with existing environmental, health and safety rules, regulations and standards.

Employees’ responsibilities include, but are not necessarily limited to, the following:

  1. Following all applicable environmental, health, and safety regulations, standards, campus plans, or policies.
  2. Wearing or using required safety-related equipment and personal protective devices.
  3. Refraining from operating any mechanical equipment that has the potential to harm personnel or the environment without proper instruction, training or authorization to safely use the equipment.
  4. Reporting unsafe acts or hazardous conditions to the supervisor.
  5. Attending prescribed environmental, health, and safety training and education.
  6. Reporting all on-the-job accidents and/or job-related health problems to the supervisor and requesting medical treatment, if needed.
  7. Reporting any spills or releases to the environment or any observed illicit environmental actions.
  8. Using recommended best management practices to prevent and reduce pollution to the environment.

Exceptions

None

Contact

Information about environmental health and safety regulatory requirements and safety programs can be obtained from the Division of Research Safety and the Division of Safety and Compliance websites.

Further questions concerning this policy statement should be directed to the Division of Research Safety, (217) 333-2755 and the Division of Safety and Compliance, (217) 265-9828.