Responsibilities of the Departments for Maintaining Facilities and Equipment
Departmental operation and maintenance cost responsibilities are detailed below.
- Office, seminar, lounge, conference and laboratory furniture, pictures, special classroom furniture or equipment, and special wall coverings specifically required for a department's activities.
- Equipment, enclosures, and fixtures for: gymnasia, swimming pools, art and sculpture, therapy and theater areas, including dressing room facilities.
- Curtains, draperies, motorized drapes, and carpeting, including special cleaning.
- Scientific and research equipment.
- Refrigeration, air conditioning, ventilation and heating units exclusively for department use, built-in or movable cold boxes, environmental rooms, soundproof rooms, audio rooms, growth chambers, associated operating equipment and services, and specialized water systems for other than domestic use.
- Scenery, recording equipment, enunciators and signal systems designed for specific use or purposes of the department only.
- Presses and newspaper equipment, including material storage and disposal.
- Book stacks, carrels, library furniture and equipment, including hand or electrically operated dumbwaiters for books, departmental equipment or supplies, mail cubicles and drops, and pneumatic tube systems.
- Radios, buzzer systems, light dimming equipment, telephone and public address systems, closed-circuit TV systems, alarm systems, towers and antennae systems installed for specific use of departments.
- Portable fans, desk lamps, floor lamps, etc., other than those installed in public spaces (i.e. lobbies and rest rooms); compressed air and water hose reels.
- Booths designed for classroom or research work, including one-way vision screen booths, broadcasting or recording booths, wall/floor/door soundproofing, and lightproofing.
- Open and glass-enclosed bulletin boards and lighting, directories, and pegboards used exclusively by specific departments.
- Electric clocks other than those installed in public corridors and public areas.
- Window draft deflectors and mirrors in areas other than public rest rooms.
- Film storage - repair, maintenance, and/or replacement of developing equipment, laboratory tables, sinks, drying racks, files, cabinets, shelving, paper and chemical storage, and all lightproofing.
- Lockers, locker benches, and movable coat racks.
- Consumable supplies (other than those noted as the responsibility of Facilities & Services).
- Private lavatories and toilets.
- Key and lock changes (if requested by the department).
- Window air conditioners, including sash, screen, and venetian blind modification, winter covers, and pigeon control screening. Repairs, maintenance and/or replacement of laboratory tables and cases, sinks, lockers, file cabinets, laboratory stools, receptacles in raceways used for laboratory purposes, all equipment used for instruction and research, desks, bookcases, and shelving.
- Elevated floors in computer areas and cable racks for all departmental systems.
- Supply piping to the mains at the floor below equipment, the ceiling above, or adjacent wall, including shutoff valves and controls.
- Return and waste piping down to the floor below equipment.
- Electric system and controls from equipment to disconnect line switches within sight and within 10 feet of the apparatus as required.
- Vent piping and exhaust ductwork to the atmosphere above the roof line or to Facilities & Services approved “tie in” points.
- Animal cages, feeding, carcass disposal and related odor control; pest control, and damage to existing walls and floors.
- Rifle and pistol ranges and firemen's training tower (complete).
- Special pest control services for animal rooms and for fly control.
- Departmental shop equipment, including stock storerooms.
- Departmental fire detection and extinguishing systems.
- Towel cabinets installed in laboratories (Facilities & Services will supply paper towels after the cabinets have been installed).
- The purchase, installation, and maintenance costs for screen doors (where departmental needs justify their use) are considered departmental expense.
- Repair or replacement costs resulting from the following:
- Overloading electrical circuits,
- Excessive use of water,
- Misuse of drains by plugging or discharge of corrosive materials, animal bedding, etc. Replacement of all defective piping and removal of stoppage will be a departmental expense.
- Damage to laboratory water-cooled equipment resulting from an absence of automatic low pressure and/or high temperature cutouts on equipment.
- Failure to install vacuum breakers on potable service water connections.
- Damage to building or contents caused by departmental equipment or misuse.
- Unauthorized use of chairlifts to move freight.
- Disposal of equipment and specialized installations no longer used.
Any exceptions to the above are delineated on individual DORs collaboratively developed by F&S and respective departments.
For questions about responsibilities, contact the F&S Service Office, (217) 333-0340.