THE OFFICE OF STUDENT FINANCIAL AID IS ASSIGNED THE RESPONSIBILITY FOR COORDINATING SCHOLARSHIPS
The University has a number of endowed scholarship funds which have been provided over the years from sizable gifts. In addition, fully expendable scholarships frequently are provided in lesser amounts on a one-time basis or in periodic supplements. The donor may specify certain awarding restrictions or as sometimes occurs, may request that funds be awarded according to general University guidelines. In the latter case, financial need is an assumed requirement in awarding grants. Both need and achievement are considered in awarding scholarships.
The primary function of the Office of Student Financial Aid is the allocation of relatively scarce resources to students who show financial need. These resources include financial aid monies made available to the campus at-large rather than to an individual academic unit. However, if need is the primary criterion in an award limited to students in a specific academic unit, then the Office of Student Financial Aid has primary responsibility for determining the relative need of students who meet the other eligibility criteria.
Colleges and departments are expected to work with the Office of Student Financial Aid in the awarding of assistance to undergraduates. The Office of Business and Financial Services is charged with the responsibility for the establishment of new accounts and the handling and reporting of the funds. The Office of Student Financial Aid is responsible for the coordination of scholarship monies. In the case of a merit scholarship awarded by a department, the Office of Student Financial Aid shall acknowledge the scholarship in the financial aid package. If such an award, combined with other gift assistance, would result in a reduction in gift assistance administered by the Office of Student Financial Aid to the student, the Office of Financial Aid will notify the student and the department. In case of scholarships awarded on the basis of need and merit, which are administered by the college or department, the Office of Student Financial Aid will provide financial need information to the appropriate college and department and the college or department will determine the recipient of the scholarship. Scholarships awarded on the basis of need and merit which are administered by the Office of Student Financial Aid will consider the student applicant's grade point average and financial need relative to other eligible applicants. When possible, the Office of Student Financial Aid should be notified of college and department awards by March 15 to insure coordination in the awarding process and to reduce communication confusion for student recipients.
To maintain campus eligibility for federal student financial aid programs, it is essential that such assistance not be duplicated. Consequently, all sources of aid must be taken into account when federal dollars are allocated to an aid applicant. To accomplish such accounting, all scholarships, prizes, and awards presented by academic units must be routed through the Office of Student Financial Aid. The Office of Student Financial Aid will coordinate awards designated by academic units with other financial aid, prepare student financial aid notifications, and arrange disbursement through the Registration-by-Mail (RBM) system. This facilitates standard disbursement information from academic units, the Student Financial Aid, and the Office of Business and Financial Services. Academic units then can provide their own means of notification or special recognition but wherever possible should not be involved in direct disbursement of funds.
A growing number of private donors are themselves identifying recipients of their scholarship support. Monies for these private "outside" scholarships come directly to the Office of Student Financial Aid which credits the students' accounts and sends an acknowledgment to the donor. Some private donors have made arrangements with the Office of Business and Financial Services to be billed directly for certain University costs incurred by their scholarship recipients.
Questions regarding institutional scholarship procedures may be addressed to the coordinator of college and departmental scholarships in the Office of Student Financial Aid, 620 E. John Street, Student Services Arcade Building, 333-0100.