Family Educational Rights and Privacy Act of 1974 (Revised)

The original policy can be found at https://cam.illinois.edu/policies/asa-08/

Purpose:

The University of Illinois Urbana-Champaign maintains individual records and information about its students in order to provide educational, vocational, and personal services to them. The purpose of this policy is to foster the university’s compliance with laws governing the privacy, integrity and availability of such student education records, specifically the Family Educational Rights and Privacy Act of 1974 (“FERPA”), as amended.

Scope:

This policy applies to university trustees, agents, employees, students (former and current), volunteers, contractors and others to whom the university has outsourced institutional services or functions.

 Authority:

Primary responsibility for FERPA implementation is assigned to the Chancellor. See, Student Code, Article 3-601 Authorization and Responsibility for Policy Implementation.

Policy:

The university is committed to maintaining the privacy of student education records and to providing students the right to inspect, review and correct their records and to control the release of their personally identifiable information to third parties as contemplated by FERPA. The Office of the Registrar is responsible for providing eligible students or parents at least annually with effective notification of their rights under FERPA, either through the Registration Agreement presented to students as part of their online registration each semester, or by other means. The rights and responsibilities under FERPA are set forth in Article 3, Part 6, of the Student Code. All individuals with access to student education records are expected to follow applicable law and university policy, including but not limited to Article 3, Part 6, of the Student Code.

Processes/Procedures/Guidelines:

Definitions, procedures, and guidelines on accessing, maintaining, releasing, amending, and disposing of FERPA records are described in Article 3, Part 6, of the Student Code.

Exceptions:

None

Contact

Further questions concerning this policy statement should be directed to the Office of the Registrar, (217) 333-2034 or registrar@illinois.edu.