This Alcohol Management Policy (“Policy”) implements, at the University of Illinois Urbana-Champaign, the University of Illinois Alcoholic Liquors Management Policy, adopted by the Board of Trustees of the University of Illinois on January 15, 2009 in accordance with the Illinois Liquor Control Act of 1934 (235 ILCS 5). The University of Illinois Urbana-Champaign (“university”) is committed to providing a safe and enjoyable venue for public, cultural, educational, entertainment, athletic, and social events. The Policy is intended to help ensure that Alcoholic Liquor (as defined below) is served only in accordance with all applicable laws and policies and only to those guests and participants who are drinking responsibly. The Policy outlines the conditions for selling and serving Alcohol at campus and university-supported events in consideration of the safety of guests and university personnel at those events.
This Policy applies to the service and sale of Alcoholic Liquors in campus buildings or on property owned or controlled by the Board of Trustees and at all events sponsored by campus units and at all events paid for with university funds. The Policy also applies to off-campus events supported by university funds and for which the venue requires a certificate of insurance from the university.
The Office of the Chancellor and the Division of Public Safety share responsibility for enforcing this Policy.
Alcoholic Liquors may be served or sold in buildings under the control of the Board of Trustees of the University of Illinois Urbana-Champaign for events that the Board may determine are public events and not related to student activities.
No Alcohol may be served at university-sponsored events on or off campus, events on or off campus paid for with university funds, or at any events in buildings on the Urbana-Champaign campus unless first approved in writing by the Beverage Administrator. A “Request for Approval to Sell and/or Serve Alcoholic Liquors” form (previously known as the “Alcohol Approval Form”), must be completed and submitted to the Beverage Administrator for consideration no later than seven business days before the scheduled date for the event. The Beverage Administrator may deny any such application in its reasonable discretion.
In determining whether Alcoholic Liquors are appropriate for an event, the Beverage Administrator shall consider the following relevant and important factors: (i) whether the event is a student activity or student related activity; (ii) whether the physical setting of the event is conducive to control of Alcoholic Liquor sales and service; (iii) the ability of the Event Host to ensure that the sale or service of Alcoholic Liquors and the demeanor of the participants are in accordance with state law and university policies; (iv) regarding the anticipated attendees at the event, the relative proportion of individuals under the age of 21 to individuals age 21 or older; (v) the ability of the venue operator to prevent the sale or service of Alcoholic Liquors to individuals under the age of 21; (vi) whether the event prohibits participants from removing Alcoholic Liquor from the venue; and (vii) whether the event prohibits participants from providing their own Alcoholic Liquor to the venue.
Alcoholic Liquors (Alcohol) means alcohol, spirits, wine, beer and every liquid or solid, patented or not, containing alcohol, spirits, wine, or beer, and capable of being consumed as a beverage by a human being. The term does not include alcohol used in the manufacture of denatured alcohol, nor to any liquid or solid containing one-half of one percent or less of alcohol by volume.
Approved Venue means a venue that is pre-approved by the Beverage Administrator for Alcohol sales or service.
Beverage Administrator means the individual appointed by the Chancellor to be responsible for overseeing the administration and implementation of the Policy for the university. The Chancellor has appointed the Associate Vice Chancellor for Auxiliary, Health and Wellbeing to serve as Beverage Administrator.
Insured Vendor/Caterer means vendors who currently meet UIUC insurance requirements.
Off-Campus Vendors/Caterers means vendors and caterers not affiliated with the university.
On-Campus Vendors/Caterers means vendors and caterers that are units of the university authorized to operate food services, such as University Catering, Beckman Café, and the Krannert Center for the Performing Arts.
Student Activity/Student-related Activity means an event or activity sponsored by a Registered Student Organization (RSO) or an event or activity in which the primary audience is students.
Event Host: The individual, university unit, or non-university organization that is responsible for planning and execution of the event, including without limitation, coordinating the selection of the caterer/vendor and venue, determining the event’s program or content, and advertising the event. The Event Host must be physically present at the event and must be responsible for event costs.
Beverage Administrator Role
The Beverage Administrator is responsible for ensuring this Policy complies with all applicable laws and Board of Trustees policies, overseeing the administration of this Policy, and managing the sale and service of Alcoholic Liquors at the university. Specific responsibilities include: (1) determining Approved Venues (subject to approval by the Chancellor); and (2) reviewing Request for Approval forms and approving or denying such requests.
The Beverage Administrator may appoint a Deputy Beverage Administrator as needed to assist in performing the duties of the Beverage Administrator but shall remain responsible for all decisions and actions of the Deputy Beverage Administrator regarding this policy.
General Guidelines and Procedures for Selling or Serving Alcoholic Liquors
For All Events at Which Alcohol is Served
For Events Held in Campus Buildings or on University Property at which Alcohol is Sold or Served
For Off-Campus Events at which Alcoholic Liquors are Served, but NOT Sold
Time Restrictions for Alcohol Sales and Service
The following time restrictions pertain to Alcohol sales and service. The Beverage Administrator may set an alternate starting and ending time.
All servers and bartenders, whether provided by University Catering, Approved Campus Vendors, or other vendors and caterers, must meet all legally mandated training standards, including but not limited to BASSET, prior to beginning work.
The Beverage Administrator designates Approved Venues based on consideration of: (1) whether the physical setting is conducive to the control of the sale or service of Alcohol; (2) whether the nature of the events or activities that take place in the venue are compatible with the sale or service of Alcohol; and (3) whether ingress and egress of guests at the venue can be controlled. The Beverage Administrator, a representative of the Division of Public Safety, and the unit’s facility manager will review the venue applying the above criteria. Even in the case of an Approved Venue, the event itself must be approved through submission of the Request for Approval. The following locations are Approved Venues:
For the proposed sale or service of Alcohol at any other venue, both the event and the venue must be approved through submission of the Request for Approval.
The Beverage Administrator may approve exceptions to this Policy only if they are consistent with state law and Board of Trustee policies.
Associate Vice Chancellor for Auxiliary, Health and Wellbeing.