Banner (Vexilla) Displays

Purpose

The purpose of this policy is to ensure that all university vexilla or light pole banners installed on campus property to promote university events and activities comply with quality standards that will enhance and support positive brand identification of the University of Illinois.

Scope

This policy applies to all campus units that promote university events and activities by use of banners.

Authority

Executive Director of Facilities & Services.

Policy

No unit of the university may install vexilla or light pole banners on the Urbana campus without first obtaining written approval from Facilities & Services (F&S) Architectural Review Committee.

Processes/Procedures/Guidelines

Units proposing to install vexilla or light pole banners must submit a completed request form, with proposed design, to the Architectural Review Committee (ARC) no later than one month prior to the desired display date. Request forms are available on-line Vexilla banners or may be picked up at 1501 South Oak Street, Champaign, Illinois.

The ARC shall (a) review and approve or (b) approve with modification or (c) deny applications within 30 calendar days of submission. Projects will be considered on a first-come, first-served basis.

A unit may resubmit a denied application to ARC for reevaluation if the unit has addressed by amendment or otherwise the committee’s concerns.

Upon approval by the ARC, applicants are responsible for contracting for banners supply/fabrication.

ARC may limit the number of banners to be displayed by an applicant to ensure that all applicants have an opportunity to display their banners.

Standards

Banner sizes are restricted to the following parameters:

  • Small: 18”w x 36”h – Pedestrian light poles –16’ and up to 23’ tall; banners mounted 10’-0” minimum to bottom
  • Medium: 30”w x 60”h – Intermediate street light poles – greater than 23’ and up to 30’ tall; banners mounted 15’-0” to bottom
  • Large: 22”w x 72”h – Tall street light poles –30’ tall and over; banners mounted 15’-0” to bottom

Small banners may be permitted on designated pedestrian poles 16’-0” or less in height (installation by F&S required).

Banners intended for use inside campus facilities must comply with fire spread regulations in the current edition of the International Building Code, Chapter 8.

All banners will be provided with 1/4” grommets located at the upper and lower corners on one side to be used to secure the banner in place. Medium- and large-size banners will be provided with appropriate wind pockets or ventilation to reduce the effect of wind stress on light standards.

Either the “I” mark or the Illinois wordmark logo must be clearly displayed on each banner and must meet the standards set by the Office of Strategic Marketing & Branding (OSMB) (https://marketing.illinois.edu/).

Banner graphics and/or text should be clear and easy to read from a distance (rule of thumb: limit of nine words for optimal reading) and should be printed with UV-resistant materials.

Event banners are considered temporary and may replace long-term banners only if displayed up to one month preceding and for one week following the event.

The eligible organization is responsible for:

  • All costs related to installation and removal of banners;
  • Banner storage and repair costs from damage caused to poles or hardware as a result of improper ventilation; and
  • Making arrangements with F&S Sign Shop to replace or remove worn or damaged banners within three days of notification by ARC.

Installation

Applicants shall arrange for the installation and removal of banners by F&S or a contractor approved by ARC.

Professional services and advice for campus units are available during project development. Primary sources of guidance/assistance are:

Contact

Questions regarding this policy and banner request submissions should be emailed to the Architecture Review Committee (mailto:fsarc@mx.uillinois.edu?subject=Banner%20(Vexilla)%20Displays)