Building Emergency Action and Business Continuity Plans

  1. Issued:January 5, 2013
  2. Revised:March 3, 2016
  3. Last Reviewed:March 3, 2016
  4. Policy Number: FO-14
  5. Responsible Office:Division of Public Safety
  6. Policy Contact: Executive Director of Public Safety
    police@illinois.edu
  8. Print Policy

Purpose

This policy addresses the development and implementation of emergency action plans and business continuity plans as part of the campus’ commitment to maintaining a safe and secure environment.

Scope

This policy applies to all university employees assigned to work within a building or facility owned or leased by the University.

Authority

The campus’ Executive Director of Public Safety, or his or her designee, is responsible for overseeing the implementation of, and compliance with, this policy.

Policy

As part of the University’s commitment to provide a safe and secure environment for all students, employees, and visitors to the Urbana-Champaign campus, an emergency action plan shall be developed, implemented, and updated at least annually for each building or facility that is owned or leased by the University, specifically in the areas occupied by University employees. In addition, all colleges, departments and units on campus shall develop, implement, and update at least annually a business continuity plan that is available for employee review. Both the emergency action plan and the business continuity plan are intended to be used in conjunction with the campus emergency operations plan in responding to emergencies and/or disasters affecting the University.

Definitions

Building Emergency Action Plan
A written document required under certain workplace standards that have been issued by the Occupational Safety and Health Administration (OSHA) that establishes the protocols and procedures to be followed by employees during emergencies. See 29 C.F.R. § 1910.38.
Business Continuity Plan
A written document that provides a complete business inventory including staff, equipment, and business functions; mitigation strategies before a disaster occurs; and a roadmap for continuing core, critical operations under any adverse conditions. This plan is used after an emergency to restore and/or maintain core, critical operations. This plan should be completed at the unit, school, college, or department level as appropriate to business requirements.
Campus Emergency Operations Plan (CEOP)
The written plan of a higher education institution describing the organization, mission and functions of the higher education institution and supporting services for responding to and recovering from disasters and/or emergencies.
Disaster
An occurrence or threat of widespread or severe damage, injury or loss of life or property resulting from any natural or technological cause, including but not limited to fire, flood, earthquake, wind, storm, hazardous materials spill or other water contamination requiring emergency action to avert danger or damage, epidemic, air contamination, blight, extended periods of severe and inclement weather, drought, infestation, critical shortages of essential fuels and energy, explosion, riot, hostile military or paramilitary action, or acts of domestic terrorism. See 20 ILCS 3305/4.
Emergency
A sudden unforeseen crisis (usually involving danger) that requires immediate action.

Processes/Procedures/Guidelines

Suspicious behaviors and/or actions, violent acts and threat of violence should be reported to the campus police immediately by calling 9-1-1 See Policy FO-76, Violence Prevention and Response.

Because the emergency action plan for any given building must adhere to the OSHA standards that are applicable to that building, the specific contents of the emergency action plan may vary from building to building. In general, an emergency action plan should address emergencies that may occur within the workplace, and list in detail the procedures to be taken by those employees who have been selected to remain behind to address the emergency or to perform essential operations until their evacuation becomes absolutely necessary. Those employees who have been charged with a specific responsibility under the plan shall be trained with regard to that responsibility. In addition to providing the requisite training, the plan must be reviewed with each employee covered by the plan when

  1. the plan is developed or the employee is initially assigned to a position covered by the plan,
  2. the employee’s responsibilities under the plan change, or
  3. the plan is substantially changed.

Employees charged with a specific responsibility under the plan shall acknowledge in writing they have received the requisite training. All other employees shall acknowledge in writing they have reviewed the emergency action plan for the building to which they are assigned. The Division of Public Safety has developed a comprehensive template for an emergency action plan that can be accessed on its website at http://police.illinois.edu/emergency-preparedness.

Assistance in the preparation of a business continuity plan can be obtained by visiting the Division of Public Safety’s website at http://go.illinois.edu/continuity-planning.

Contact

Executive Director of Public Safety (police@illinois.edu)

  1. Issued:January 5, 2013
  2. Revised:March 3, 2016
  3. Last Reviewed:March 3, 2016
  4. Policy Number: FO-14
  5. Responsible Office:Division of Public Safety
  6. Policy Contact: Executive Director of Public Safety
    police@illinois.edu
  8. Print Policy
  1. 9-1-1 Service As Used For Emergency Response
  2. Access Security Systems
  3. Accident Investigation Procedures
  4. Acquiring Energy-consuming Equipment
  5. Aerial Activities Over, On, or In Campus Property
  6. Alcohol Management Policy
  7. Appropriate Use of Computers and Network Systems
  8. Approval of Project Involving the Addition, Modification, or Deletion of Physical Facilities (“Site Approvals”)
  9. Art in Public Spaces
  10. Assignment of Campus Car Pool Vehicles to Departments
  11. Automated External Defibrillators (AED)
  12. Banner (Vexilla) Displays
  13. Bicycle Regulations
  14. Building Emergency Action and Business Continuity Plans
  15. Building Regulations
  16. Building Signage
  17. Campus Demonstrations and Protests
  18. Campus Environmental Health and Safety
  19. Campus Threat Assessment
  20. Carpeting and Drapery
  21. Clery Act
  22. Computer Security
  23. Connection to IllinoisNet
  24. Decorations, Displays, and Christmas Trees
  25. Department-Owned Non-Passenger Vehicles and Equipment
  26. Disaster Recovery Contract for Services Activation
  27. Disposal of Magnetic Media
  28. Distribution of Building Plan Documents and Architectural Drawings
  29. Division of Responsibility
  30. Emergency Communication Systems
  31. Expressive Activity on Campus
  32. Fire Safety
  33. Fire Safety Compliance, Reports, Information, and Education
  34. Fire Safety Regulations for Scenery and Set Decorations
  35. Heating, Ventilating, and Air Conditioning (HVAC) in Campus Buildings
  36. In-Line Skates, Roller Skates, Skateboards, e-Scooters, and Self-Balancing Personal Transportation Devices
  37. Information Security
  38. Installation of Equipment Requiring Special or Controlled Climatic Conditions
  39. Lawn Signs
  40. Limited Use and Reservation of the University Quadrangle
  41. Loaned Art
  42. Low Voltage Media Installation
  43. Motor Vehicles in Buildings
  44. Multimedia Accessibility
  45. Net Zero Space Growth
  46. Operating Unlicensed Motorized Vehicles on Pathways
  47. Operation of Electronic Devices While Operating University Vehicles and Equipment
  48. Operation of the Urbana-Champaign Campus Under Emergency Conditions
  49. Organization and Responsibilities of Facilities & Services
  50. Outdoor Displays
  51. Parking Regulations
  52. Personal Property Used on Campus
  53. Personal Protective Equipment
  54. Possession of Weapons
  55. Procurement of Construction Services
  56. Project Management Fees on Capital Construction Projects
  57. Property Security
  58. Public Health Emergency Response Policy
  59. Quadrangle Noise
  60. Radio Frequency Spectra
  61. Radio Licenses, Applications and Renewals, and Federal Communication Commission Maintenance and Inspection Requirements
  62. Requesting Work Order Service
  63. Reservation of University Property
  64. Security Cameras
  65. Service, Emotional Support (Assistance), and Other Animals
  66. Smoke and Tobacco-Free Campus
  67. Storm Sewer Usage
  68. Three-Wheel Scooters
  69. Underground Utility Damage Prevention
  70. Unit Risk Management Coordinator
  71. University Resources for Political Campaign Activities
  72. University Security Alarms
  73. University Vehicle Signage
  74. Utility Services
  75. Vehicle Accident Reporting Requirements
  76. Vehicles Using University Grounds
  77. Violence Prevention and Response
  78. Working Alone