Division of Responsibility

  1. Issued:September 1, 1988
  2. Revised:October 22, 2019
  3. Last Reviewed:October 22, 2019
  4. Policy Number: FO-29
  5. Responsible Office:Facilities & Services
  6. Policy Contact: Division of Responsibility Coordinator, or
    F&S Service Office
    (217) 333-0340
    fsserviceofffice@illinois.edu
  8. Print Policy

Purpose

This policy authorizes Facilities & Services (F&S) to establish guidelines setting forth the division of financial responsibility for the operation and maintenance of university buildings and their contents.

Scope

This policy applies to all Units of the university involved in the operation and maintenance of campus buildings, with the exception of Auxiliary Services buildings, certain specified departmental buildings, leased property, certain farm buildings, Willard Airport, and Robert Allerton Park, including but not limited to the Allerton Park and Retreat Center.

Authority

Office of the Executive Director of Facilities & Services

Policy

F&S has the primary responsibility to maintain university facilities in an operational and serviceable condition within a prescribed budget. Because F&S allocates the budget for its campus maintenance responsibilities based on the highest priorities, certain maintenance or related requests may be deferred due to budgetary constraints. F&S is responsible for the cost of general building operation and maintenance. A Unit is responsible for the purchase, installation, and maintenance of its departmental equipment.

Definitions

Auxiliary Services
means Campus Recreation, Document Services, Division of Intercollegiate Athletics, Illini Union, Illini Union Bookstore, McKinley Health Center, the Parking Department, and University Housing.
Department
means a college, school, department, division, institute, bureau, office, and/or center, as applicable.
Departmental Equipment
means equipment, either permanently installed or movable, which is primarily required by the nature of a Department’s activities.

Processes/Procedures/Guidelines

F&S publishes the DoR Guidelines on its website. F&S will permit electronic access to DoR documents via the my.FS portal, provided that the individual seeking access has completed the required DoR Access Consent Form and returned to the Division of Responsibility Coordinator.

F&S will publish guidelines setting forth the division of financial responsibilities among F&S and other university Units for the operation and maintenance of certain facilities. The financial responsibilities include such expenses for the operation and maintenance of building exteriors and interiors, plumbing, heating, ventilation and air-conditioning, electrical, custodial services, lifts and conveyances, and grounds and waste management. F&S and the respective Unit will collaborate in developing individual building Asset Clarification Sheets (formerly “exception sheets”) for exceptions to the DoR Guidelines.

Exceptions

n/a

Contact

For questions about responsibilities, contact the Division of Responsibility Coordinator or the F&S Service Office (217) 333-0340, fsserviceoffice@illinois.edu

  1. Issued:September 1, 1988
  2. Revised:October 22, 2019
  3. Last Reviewed:October 22, 2019
  4. Policy Number: FO-29
  5. Responsible Office:Facilities & Services
  6. Policy Contact: Division of Responsibility Coordinator, or
    F&S Service Office
    (217) 333-0340
    fsserviceofffice@illinois.edu
  8. Print Policy
  1. 9-1-1 Service As Used For Emergency Response
  2. Access Security Systems
  3. Accident Investigation Procedures
  4. Acquiring Energy-consuming Equipment
  5. Aerial Activities Over, On, or In Campus Property
  6. Alcohol Management Policy
  7. Appropriate Use of Information and Technology Resources
  8. Approval of Project Involving the Addition, Modification, or Deletion of Physical Facilities (“Site Approvals”)
  9. Art in Public Spaces
  10. Assignment of Campus Car Pool Vehicles to Departments
  11. Automated External Defibrillators (AED)
  12. Banner (Vexilla) Displays
  13. Bicycle Regulations
  14. Building Emergency Action and Business Continuity Plans
  15. Building Regulations
  16. Building Signage
  17. Campus Demonstrations and Protests
  18. Campus Environmental Health and Safety
  19. Campus Threat Assessment
  20. Carpeting and Drapery
  21. Clery Act
  22. Computer Security
  23. Connection to IllinoisNet
  24. Decorations, Displays, and Christmas Trees
  25. Department-Owned Non-Passenger Vehicles and Equipment
  26. Disaster Recovery Contract for Services Activation
  27. Disposal of Magnetic Media
  28. Distribution of Building Plan Documents and Architectural Drawings
  29. Division of Responsibility
  30. Emergency Communication Systems
  31. Emergency Plans
  32. Expressive Activity on Campus
  33. Fire Safety
  34. Fire Safety Compliance, Reports, Information, and Education
  35. Fire Safety Regulations for Scenery and Set Decorations
  36. Heating, Ventilating, and Air Conditioning (HVAC) in Campus Buildings
  37. In-Line Skates, Roller Skates, Skateboards, e-Scooters, and Self-Balancing Personal Transportation Devices
  38. Information Security
  39. Installation of Equipment Requiring Special or Controlled Climatic Conditions
  40. Lawn Signs
  41. Limited Use and Reservation of the University Quadrangle
  42. Loaned Art
  43. Low Voltage Media Installation
  44. Motor Vehicles in Buildings
  45. Net Zero Space Growth
  46. Open Flames
  47. Operating Unlicensed Motorized Vehicles on Pathways
  48. Operation of Electronic Devices While Operating University Vehicles and Equipment
  49. Organization and Responsibilities of Facilities & Services
  50. Outdoor Displays
  51. Parking Regulations
  52. Personal Property Used on Campus
  53. Personal Protective Equipment
  54. Possession of Weapons
  55. Procurement of Construction Services
  56. Project Management Fees on Capital Construction Projects
  57. Property Security
  58. Public Health Emergency Response Policy
  59. Radio Frequency Spectra
  60. Radio Licenses, Applications and Renewals, and Federal Communication Commission Maintenance and Inspection Requirements
  61. Requesting Work Order Service
  62. Scattering of Cremated or Human Remains on University Property
  63. Security Cameras
  64. Service, Emotional Support (Assistance), and Other Animals
  65. Smoke and Tobacco-Free Campus
  66. Storm Sewer Usage
  67. Three-Wheel Scooters
  68. Underground Utility Damage Prevention
  69. Unit Risk Management Coordinator
  70. University Resources for Political Campaign Activities
  71. University Security Alarms
  72. University Vehicle Signage
  73. Utility Services
  74. Vehicle Accident Reporting Requirements
  75. Vehicles Using University Grounds
  76. Violence Prevention and Response
  77. Working Alone