Campus Administrative Manual

The Campus Administrative Manual (CAM) is one of several policy manuals for the University of Illinois at Urbana-Champaign. The CAM includes policies, procedures, information, forms, and guidelines. As these documents are reviewed and updated policies may be removed from the CAM and archived, including their corresponding policy number. This removal may be reflected by a gap in numbering on this manual.

This on-line version of CAM is the most current. Web publishers are requested to link to policy pages rather than copying them so readers are assured of the most current and up-to-date information available.

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Additional campus policy information

List of Policies in Each Area.

Academic Policies

II-2.
Proposals for New and Revised Graduate Degree Programs and Options Under Existing Degrees
II-3.
Guidelines for Inter-Campus Programs
II-4.
Instructions for the Submission of New and Revised Course Proposals
II-5.
Proposals for New and Revised Courses That Carry Graduate Credit
II-7.
Procedures for Approval of General Education Sequences
II-8.
Undergraduate Open Seminar (199 Courses)
II-9.
Evening Midterm and Hourly Examinations
II-12.
Textbooks and Teaching Supplies
II-13.
Guidelines for Classroom Copying of Copyrighted Material
II-14.
Procedures for Review of Alleged Capricious Grading
II-15.
Policy Governing use of Human Subjects in Research
II-16.
Policies Governing Use and Care of Animals in Research and Teaching
II-17.
Copyrights and Recordings
II-18.
Annual Reports as Required by Article XIII, Section 3, of the University of Illinois Statutes
II-19.
General Guidelines Governing the Award of Posthumous Citations
II-20.
Policy/Procedure for Adoption of Research/Teaching Animals

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Public Relations Policies

III-1.
Urbana-Champaign Campus Designation
III-2.
Release of Payroll Information for Employees of the University of Illinois at Urbana-Champaign
III-4.
Microfilm Advisory Service
III-6.
Destruction or Transfer of University Records
III-7.
Communication with Government Officials and Agencies
III-8.
Standards for Printed Stationery Materials
III-9.
Compliance with “The State Library Act”
III-11.
Illinois Freedom of Information Act
III-14.
Legal Documents and Processes
III-15.
Student- And Course-Data Access Policy
III-15.1
U of I Direct Course and Student Data Access Guidelines
III-16.
Use of University Name, Image or Logos
III-17.
Retail Sales Guidelines
III-18.
Electronic Mail Advisory
III-19.
Guidelines and Procedures for an Agency or Organization Requesting Allied Status
III-20.
Interim Guidelines for Licensing to University Employee Start-up Companies
III-21.
Guidelines for Sponsorships and Advertisements
III-22.
Campus Homepage Content Policy
III-23.
Handling Legal Documents and Contracts from Outside Legal Authorities
III-24.
Distribution of Building Plan Documents and Architectural Drawings
III-25.
Use of Testimonials by University Employees or Representatives

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Campus Development

IV-1.
Campus Policy Regarding Development Activity
IV-3.
Management Fee for Private Gifts University of Illinois, University of Illinois Foundation
IV-4.
Investment Income Distribution Policy or Private Gifts
IV-6.
Campus Gift Policy for Commemorative Trees, Plantings, and Objects
IV-6.1
Campus Policy for Endowed Landscapes
IV-7.
Alumni Directory Policy
IV-8.
Naming Campus Facilities and Programs
IV-9.
Guidelines for Charging Fees to Gift Funds

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Emergency Plans, Environmental Health and Safety, Security and Risk Management

V-A.
Emergency Operations Management
Emergency Operations Management See V-A-1. Operation of the Urbana-Champaign Campus Under Emergency Conditions
V-A-1.
Operation of the Urbana-Champaign Campus Under Emergency Conditions
V-A-2.
Emergency Communications Systems
V-A-2.1.
Accident Investigation Procedures
V-A-3.
Tornado Preparedness Plan See V-A-1. Operation of the Urbana-Champaign Campus Under Emergency Conditions
V-A-4.
Standing Procedures for Energy Alert
V-A-5.
9-1-1 Service As Used For Emergency Response
V-B.
Environmental Health and Safety
V-B-1.
Campus Safety and Environmental Commitment
V-B-1.1.
Research Safety Responsibilities
V-B-1.2.
Environmental, Health, and Safety Responsibilities
V-B-1.3.
Environmental, Health, and Safety Responsibilities of Supervisors See V-B-1.2. Environmental, Health, and Safety Responsibilities
V-B-1.4.
Environmental, Health, and Safety Responsibilities of Employees See V-B-1.2. Environmental, Health, and Safety Responsibilities
V-B-1.5.
See Biological Safety Policy V-B-8.1
V-B-2.1.
Urbana-Champaign Smoking Policy
V-B-3.1.
Storm Sewer Usage
V-B-4.1.
Chemical Safety
V-B-5.1.
Decorations, Displays, and Christmas Trees
V-B-5.2.
Fire Doors
V-B-5.3.
Fire Safety Regulations for Scenery and Set Decorations
V-B-5.4.
Fire Safety
V-B-6.1.
Working Alone
V-B-6.2.
Departmental Use of Corridors
V-B-6.3.
Safety Shoes See V-B-9. Policy On The Use Of Personal Protective Equipment
V-B-6.4.
Eye Protection See V-B-9. Policy On The Use Of Personal Protective Equipment
V-B-6.5.
Emergency Eyewashes and Showers
V-B-6.6.
Refrigerators
V-B-6.7.
Use of Three-Wheel Scooters
V-B-6.8.
First Aid Supplies
V-B-6.9.
See Radiation Safety at V-B-7.1.
V-B-6.10.
See Chemical Safety at V-B-4.1.
V-B-6.11.
Policy for Use of Automated External Defibrillators
V-B-7.1.
Radiation Safety
V-B-7.2.
See Radiation Safety at V-B-7.1.
V-B-7.3.
See Radiation Safety at V-B-7.1.
V-B-8.1.
Biological Safety
V-B-8.2.
See Biological Safety Policy V-B-8.1
V-B-8.3.
See Biological Safety Policy V-B-8.1
V-B-8.4.
See Biological Safety Policy V-B-8.1
V-B-8.5.
See Biological Safety Policy V-B-8.1
V-B-9.
Policy On The Use Of Personal Protective Equipment
V-B-10.
Policy On Fire Safety Compliance, Reports, Information, and Education
V-C.
Security and Risk Management
V-C-2.
Possession of Weapons
V-C-3.
Property Security
V-C-4.
Computer Security
V-C-5.
Personal Property Used On Campus
V-C-6.
Vehicle Accident Reporting Requirements
V-C-7.
Faculty Staff Photo ID Card Policy
V-C-8.
Policy Statement for Access Security Systems
V-C-9.
Campus Policy for Management of Special Events
V-C-10.
Policy on Loaned Art
V-C-11.
Policy on University Security Alarms
V-C-12.
Policy on Campus Demonstrations and Protests
V-C-13.
Project Management Fees on Capital Construction Projects See VI-B-13 Project Management Fees on Capital Construction Projects
V-C-14.
Campus Violence Threat Assessment Policy
V-C-15.
Building Emergency Action and Business Continuity Plans
V-C-16.
Clery Act Policy

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Operation and Maintenance Policies

VI-A
Organization and Responsibilities, and Cost Apportionment
VI-A-1.
Organization and Responsibilities of Facilities & Services
VI-A-2.
Division of Responsibility
VI-A-3.
Responsibilities of Facilities & Services for Maintaining Buildings See VI-A-2: Division of Responsibility
VI-A-4.
Responsibilities of the Departments for Maintaining Facilities and Equipment See VI-A-2: Division of Responsibility
VI-A-5.
Miscellaneous Information Regarding Cost Apportionment Between Facilities & Services and the Urbana-Champaign Departments See VI-A-2: Division of Responsibility
VI-B
General Operation and Maintenance Policies
VI-B-1.
Requesting Estimates for Minor Repairs, Alterations or Additions
VI-B-2.
Requesting Work Order Service
VI-B-3.
Utility Costs Policy Removed, September, 2011
VI-B-5.
Departmental-Owned Vehicles and Equipment
VI-B-6.
Assignment of Campus Car Pool Passenger Vehicles to Departments On a Permanent Basis
VI-B-7.
Installation of Equipment Requiring Special or Controlled Climatic Conditions
VI-B-9.
Policy on University Vehicle Signage
VI-B-10.
Utility Services
VI-B-11.
Underground Utility Damage Prevention
VI-B-12.
Procurement of Construction Services
VI-B-13.
Project Management Fees on Capital Construction Projects
VI-B-14.
Disaster Recovery Contract for Services
VI-B-15.
Acquiring Energy-consuming Equipment

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Use of Services and Stores

VII-A
Services
VII-A-1.
General Information
VII-A-2.
Campus Mail Distribution
VII-B
Storerooms/Purchases
VII-B-1.
Campus Stores and Receiving
VII-B-3.
Other Storerooms
VII-B-4.
Acquisition Policy for Computer Equipment and Software
VII-B-5.
Photocopier Acquisitions Policy Policy Removed, September, 2011
VII-B-6.
Use of University U.S. Perforated Stamps
VII-B-7.
Policy on Procurement of Typesetting, Printing, and Binding for the Urbana-Champaign Campus
VII-B-8.
Office Furniture Standards and Ordering Mechanism
VII-B-9.
Recycling, Recycled Products Procurement and Waste Reduction
VII-B-10.
Vending Machine Operation in Academic and Administrative Buildings
VII-B-11.
Policy on Polystyrene Products
VII-B-12.
Acquisition Policy for Operating Systems with Personal Computer Purchases Policy Removed, September, 2011
VII-B-13.
Acquisition Policy for Energy-Efficient Equipment
VII-C
Communication: Voice, Data, and Video
VII-C-1.
Guidelines for Telecommunications Installations in New and Remodeled Space
VII-C-1.1.
Low Voltage Media Installation
VII-C-1.2.
University Underground Telecommunications Distribution System
VII-C-1.3.
Connections to the Campus Telecommunications Distribution System
VII-C-2.
Campus Information Technologies and Educational Services (CITES)
VII-C-3.
University Telecommunication Service
VII-C-3.1.
University Telephone Credit Cards
VII-C-4.1.
Instructional Media and Instructional Television Services
VII-C-4.2.
Radio Licenses, Applications and Renewals, and Federal Communication Commission Maintenance and Inspection Requirements
VII-C-5.
Operation of Electronic Devices While Operating University Vehicles and Equipment

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Use of University Premises, Facilities and Computing Infrastructure

VIII-1.
Use of University Premises and Facilities on the Urbana-Champaign Campus
VIII-1.1.
Policy On Appropriate Use of Computers and Network Systems at the University of Illinois at Urbana-Champaign
VIII-1.2.
Information Security Policy
VIII-1.3.
Guidelines Concerning Use of University Resources for Political Campaign Activities
VIII-1.4.
Disposal of Magnetic Media
VIII-1.5.
Security Camera Policy
VIII-4.
Building Regulations
VIII-5.
Quadrangle Noise
VIII-6.
Policy Regarding Motor Vehicles in Buildings
VIII-7.
Campus Policy for Pets and Animals
VIII-8.
Policy and Procedure for Vehicles Using University Grounds
VIII-9.
Aerial Activities on University Premises on the Urbana-Champaign Campus
VIII-10.
Alcohol Management Policy
VIII-11.
Approval of Projects Involving the Addition, Modification, or Deletion of Physical Facilities (“Site Approvals”)
VIII-12.
Policy on Building Signage
VIII-13.
Carpeting and Drapery Policy
VIII-14.
Heating, Ventilating, and Air Conditioning (HVAC) in Campus Buildings
VIII-15.
Parking Regulations
VIII-16.
Visitor Identification Cards
VIII-17.
Use of In-Line Skates, Roller-Skates and Skateboards
VIII-18.
Approval Procedure for Banner Displays
VIII-19.
Art in Public Spaces
VIII-20.
Outdoor Displays
VIII-21.
Multimedia Accessibility
VIII-22.
Bicycle Regulations

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Personnel Policies

IX-A
All-Inclusive
IX-A-1.
Illinois Governmental Ethics Act
IX-A-2.
Educational Loan Default Bill
IX-A-3.
Employment of Relatives
IX-A-4.
Employment of International Faculty and Staff
IX-A-5.
Procedure for Obtaining Permanent Residence for Foreign Staff Members
IX-A-6.
Implementation of the Immigration Reform and Control Act of 1986 for all Academic and Nonacademic Employees
IX-A-7.
Summary of Benefits by Appointment Category
IX-A-8.
Group Insurance Plans
IX-A-9.
Disability Leave by Reason of Pregnancy for Academic and Nonacademic Staff members
IX-A-10.
Family and Medical Leave
IX-A-11.
Continued Employment of Persons Receiving Disability Benefits
IX-A-12.
Unemployment Insurance
IX-A-13.
Transfer of Sick Leave and Vacation Credit
IX-A-15.
Policies on Alcohol and Drugs
IX-A-16.
Personnel Record Review Act
IX-A-17.
Guidelines for Employment Severance Agreements
IX-A-18.
Administration Salary Policy
IX-A-19.
Violence Prevention and Response
IX-A-20.
Evaluation of Fitness to Work
IX-A-21.
Parental Leave
IX-A-22.
Policy on Sexual Harassment Policy Removed, May, 2012 See IX- B-3 Policy and Procedures for Addressing Discrimination and Harassment at the University of Illinois at Urbana-Champaign
IX-A-23.
Conflicts of Interest in Supervisory Relationships
IX-A-24.
Approved Public Service Activities
IX-A-25.
Reasonable Accommodations Under the Americans with Disabilities Act (ADA)
IX-A-26.
Policy on International Travel
IX-A-27.
Illinois Health Care Worker Criminal Background Check Act
IX-A-28.
Response to Suicide Threats and Attempts Among Faculty, Academic Professionals and Staff
IX-A-29.
Human Resources Guidelines during Periods of Pre-Critical and Critical Incidents
IX-A-30.
Background Investigation for Employees Required to have Unescorted Access to Radioactive Materials
IX-A-31.
Procedures for Implementing the University of Illinois at Urbana-Champaign Protection of Minors Policy
IX-B
Affirmative Action
IX-B-1.
Nondiscrimination & Affirmative Action Statement of Policy
IX-B-2.
Affirmative Action Guidelines & Procedures for Academic Appointments
IX-B-3.
Policy and Procedures for Addressing Discrimination and Harassment at the University of Illinois at Urbana-Champaign
IX-B-4.
Pre-employment Complaints for Faculty & Academic Professional Positions
IX-B-5.
Affirmative Action Nonacademic Program
IX-C
Academic
IX-C-1.1.
Attachments & Forms Required for New Faculty, Academic Professional, and Graduate Assistantship Appointments
IX-C-1.2.
Resignation/Separation Form
IX-C-1.3.
Service in Excess of 100 Percent
IX-C-3.
Policy on Conflicts of Commitment and Interest
IX-C-8.
Oral Proficiency in English and the Employment of Non-Native English Speaking Faculty and Teaching Assistants
IX-C-13.
Rank/Class Codes for Academic Appointments
IX-C-15.
Departmental Affiliate
IX-C-16.
Academic Professional Position and Title Approval
IX-C-16.1.
Policy Regarding Academic Professional Position Cyclic Review Procedure
IX-C-17.
New Letters of Reference for Former University Employees
IX-C-21.
Summer Academic Appointments for Other Than Summer Session Teaching
IX-C-22.
Annual Reappointment of Certain Administrative Personnel
IX-C-23.
Performance Review for Academic Professional Employees
IX-C-26.
Relocation of Academic Professional Employees
IX-C-27.
Participation in International Activities
IX-C-28.
Chancellor’s Academic Professional Excellence (CAPE) Award
IX-C-29.
Academic Retroactive Salary Increases and Salary Minima for Certain Academic Employees
IX-C-31.
Faculty Salary Equity Review Process
IX-C-32.
Academic Professional Salary Equity Review Process
IX-C-33.
Academic and Graduate Hourly Appointment and Pay
IX-C-37.
Jury Duty & Military Leave for Academic Staff Members
IX-C-38.
Leaves of Absence without Pay
IX-C-39.
Sick Leave Policy for Academic Staff Members
IX-C-39.1.
Shared Benefits (Sick Leave) Policy for Academic Staff
IX-C-40.
Determining Eligibility for Participation in The State Universities Retirement System (SURS) or Social Security System and State Insurance “A” Payroll
IX-C-41.
Annual Vacation/Sick Leave Reporting
IX-C-43.
Bereavement Leave
IX-C-44.
Security-Sensitive Positions: Academic Staff Members
IX-C-45.
Modified Teaching Duties for Faculty Members With a New Child
IX-C-46.
Nursing Mothers in the Workplace Act
IX-C-47.
Severe Sanctions Other Than Dismissal For Cause For Members of the Faculty
IX-D
Staff
IX-D-1.
Nonacademic Hiring Procedures
IX-D-2.
Recruitment Advertising for Nonacademic Positions
IX-D-3.
Employment Agencies
IX-D-4.
Lump Sum Payment for Civil Service Employees
IX-D-5.
Pre-employment Physical Examination
IX-D-6.
Physical Examinations/Health Assessments
IX-D-7.
Nonacademic Background Investigation Program
IX-D-8.
The Probationary Period
IX-D-10.
Reassignment (Lateral Transfer) Policy
IX-D-11.
Flexible Work Schedules
IX-D-12.
[see policy IX-A-24] Approved Public Service Activities
IX-D-13.
Permanent Layoff Policy for Staff Employees at the Urbana-Champaign Campus
IX-D-14.
Release of Employment Information about Nonacademic Employees
IX-D-16.
Affirmative Action Program, Funding Procedures for Learner and Trainee Positions
IX-D-17.
Nonacademic Turnover Saving Policies and Procedures
IX-D-18.
The Departmental Classification Program
IX-D-19.
Trial Lateral Reassignment Program for Staff Employees at the Urbana-Champaign Campus
IX-D-20.
Performance Review for Civil Service Employees
IX-E
Student
IX-E-2.
Exemption from Tuition and Fees for Graduate Student Assistants
IX-E-3.
College Work-Study Student Employment
IX-E-4.
Percentage and Length of Assistantship Appointments
IX-E-5.
Retention and Confiscation of Permanent Student Identification Cards
IX-E-6.
Parental Leave for Graduate Assistants
IX-F
Retirement
IX-F-1.
Reemployment of Retired Academic and Staff Employees
IX-F-3.
Retirement Date for Academic Employees
IX-F-4.
Institutional Benefits for Retired Faculty and Staff

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Student Affairs Policies

X-1.
Medical Examination Requirement for Students, Urbana-Champaign Campus
X-3.
Staff Procedures for Students in Need of Mental Treatment
X-4.
Authorization for the Involuntary Withdrawal of Students for Psychiatric Reasons
X-5.
Scholarship Funds
X-6.
Student Records Policy, Urbana-Champaign
X-7.
Graduate Student Application for Admission Fee
X-8.
Graduate Student Residence Credit
X-9.
Graduate Student Leaves of Absence
X-10.
Graduate College Office of Educational Equity Programs
X-11.
Family Housing Policy for Urbana-Champaign
X-12.
McKinley Health Center Laboratory Support
X-13.
Procedures for Student Emergency Services
X-14.
Conduct of Raffles on University Premises and at University Facilities

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