All Policies

Academic & Student Affairs

Title Number Responsible Office
Annual Reports as Required by Article XIII, Section 3, of the University of Illinois Statutes ASA-01 Vice Chancellor for Academic Affairs
Approval of General Education Sequences ASA-02 Vice Chancellor for Academic Affairs
Awarding Posthumous Citations ASA-03 Provost and Vice Chancellor for Academic Affairs
Classroom Copying of Copyrighted Material ASA-04 Vice Chancellor for Research
Copyrights and Recordings ASA-05 Chancellor
Course Scheduling ASA-06 Office of the Vice Chancellor for Academic Affairs and Provost
Establishing Units or Renaming Academic Units to Reflect Changes in Academic Organization ASA-21
Evening Midterm and Hourly Examinations ASA-07 Vice Chancellor for Academic Affairs
Family Educational Rights and Privacy Act of 1974 ASA-08 Office of the Registrar
Graduate College Office of Educational Equity Programs ASA-09 Vice Chancellor for Research and Dean of the Graduate College
Graduate Student Application for Admission Fee ASA-10 Vice Chancellor for Research and Dean of the Graduate College
Graduate Student Residence Credit ASA-11 Vice Chancellor for Research and Dean of the Graduate College
Instructions for Preparation of Textbook Orders ASA-12 Office of the Provost and Vice Chancellor for Academic Affairs
Instructions for the Submission of New and Revised Course Proposals ASA-13 Vice Chancellor for Academic Affairs
Inter-Campus Programs ASA-14 Vice Chancellor for Academic Affairs
Medical Examination Requirements for Students ASA-16 Vice Chancellor for Student Affairs
Proposals for New & Revised Graduate Degree Programs and Options Under Existing Degrees ASA-17 Vice Chancellor for Research and Dean of the Graduate College
Proposals for New and Revised Courses That Carry Graduate Credit ASA-18 Vice Chancellor for Research and Dean of the Graduate College
Retail Food Service Expansion ASA-20 Vice Chancellor for Student Affairs and the Vice Chancellor for Academic Affairs and Provost
Undergraduate Open Seminar (199 Courses) ASA-19 Provost and Vice Chancellor for Academic Affairs

Advancement & Public Relations

Title Number Responsible Office
Administrative Fee for Private Endowment Gifts APR-01 Chancellor
Allied Status Request by an Agency or Organization APR-02 Office of Vice Chancellor for Research
Alumni Directory APR-03 Chancellor
Campus Homepage Content APR-04 Office of the Chancellor
Charging Fees to Gift Funds APR-05 Office of the Provost and Vice Chancellor for Academic Affairs
Commemorative Plaques for Plantings, Objects, and Interior Spaces APR-06 Facilities & Services
Communication with Government Officials and Agencies APR-07 Chancellor
Content Policy APR-08 Office of the Chancellor
Development (Fundraising) Activity APR-09 Office of the Vice Chancellor for Institutional Advancement
Electronic Mail Advisory APR-10 Vice Chancellor for Academic Affairs
Endowed Landscapes APR-11 Facilities & Services
Illinois Freedom of Information Act APR-14 Associate Chancellor for Public Affairs
Investment Income Distribution for Private Gifts APR-15 Associate Chancellor for Development
Naming Campus Facilities and Programs APR-16 Executive Director of Facilities & Services
Raffles on University Premises and at University Facilities APR-18 Vice Chancellor for Student Affairs
Release of Payroll Information for Employees APR-19 Vice Chancellor for Academic Affairs and Provost, and the Associate Chancellor for Public Affairs
Retail Food Service Expansion ASA-20 Vice Chancellor for Student Affairs and the Vice Chancellor for Academic Affairs and Provost
Schedule of Benefits for Allied Organizations APR-20
Social Media Account Security APR-21 Office of Public Affairs
Sponsorships and Advertising in Campus Publications APR-22 Associate Chancellor for Public Affairs
Standards for Printed Stationery Materials APR-23 Associate Chancellor for Public Affairs
State Library Act Compliance APR-24 Associate Chancellor for Public Affairs
Student- and Course-Data Access APR-25 Office of the Provost and Vice Chancellor for Academic Affairs
Testimonials by University Employees or Representatives APR-26 Associate Chancellor for Public Affairs
University Name, Image or Logos APR-28 Office of Public Affairs
Urbana-Champaign Campus Designation APR-29 Office of the Chancellor

Business & Finance

Title Number Responsible Office
Campus Stores and Receiving BF-01 Facilities & Services
Computer and Networking Equipment and Software Acquisition BF-02
Departmental Furniture Purchases BF-03 Executive Director of Facilities & Services
Destruction or Transfer of University Records BF-04 Office of the Chancellor
Energy-Efficient Equipment Acquisition BF-05 Office of the Executive Director of Facilities & Services
Export Control RP-08 Vice Chancellor for Research and Dean of the Graduate College
Instructional Media and Instructional Television Services BF-06
Other Storerooms BF-07 Facilities & Services
Polystyrene Products BF-08 Office of the Executive Director of Facilities & Services
Purchase of Mobile Communications Equipment and Related Service Plans BF-09 Office of the Chancellor
Receipt of Legal Documents and Legal Communications BF-10 Office of University Counsel at Urbana-Champaign
Recycling, Recycled Products Procurement, and Waste Reduction BF-11 Office of the Chancellor
Retail Food Service Expansion ASA-20 Vice Chancellor for Student Affairs and the Vice Chancellor for Academic Affairs and Provost
Service Departments and Storerooms BF-12 Facilities and Services
Telecommunications Installations in New and Remodeled Space BF-13 Technology Services
University Credit and Retail Sales Act BF-14 Associate Vice Chancellor for Student Affairs and Director of Auxiliary Services
University U. S. Perforated Stamps BF-15 Vice Chancellor for Student Affairs
University Underground Telecommunications Distribution System BF-16 Technology Services
Vending Machine Operation in Academic and Administrative Buildings BF-17 Office of the Vice Chancellor for Student Affairs

Facilities & Operations

Title Number Responsible Office
9-1-1 Service As Used For Emergency Response FO-01 Division of Public Safety
Access Security Systems FO-02 Facilities & Services
Accident Investigation Procedures FO-03 Division of Public Safety
Acquiring Energy-consuming Equipment FO-04 Facilities & Services
Aerial Activities Over, On, or In Campus Property FO-05 Executive Director of Public Safety
Alcohol Management Policy FO-06 Office of the Chancellor
Appropriate Use of Computers and Network Systems FO-07 Office of the Vice Chancellor for Academic Affairs and Provost
Approval of Project Involving the Addition, Modification, or Deletion of Physical Facilities (“Site Approvals”) FO-08 Facilities & Services
Art in Public Spaces FO-09 Facilities & Services
Assignment of Campus Car Pool Vehicles to Departments FO-10 Facilities & Services
Automated External Defibrillators (AED) FO-11 Campus Emergency Medical Services (EMS) Coordinator
Banner (Vexilla) Displays FO-12 Facilities & Services
Bicycle Regulations FO-13 Office of the Chancellor
Building Emergency Action and Business Continuity Plans FO-14 Division of Public Safety
Building Regulations FO-15 Office of the Registrar
Building Signage FO-16 Facilities & Services
Campus Demonstrations and Protests FO-17 Office of the Chancellor
Campus Violence Threat Assessment FO-19 Division of Public Safety
Carpeting and Drapery FO-20 Facilities & Services
Clery Act FO-21 Office of the Chancellor
Computer Security FO-22 Division of Public Safety
Connection to IllinoisNet FO-23 Technology Services
Decorations, Displays, and Christmas Trees FO-24 Facilities & Services Engineering and Construction Services Division
Department-Owned Non-Passenger Vehicles and Equipment FO-25 Facilities & Services
Disaster Recovery Contract for Services Activation FO-26 Division of Public Safety
Disposal of Magnetic Media FO-27 Office of the Chancellor
Distribution of Building Plan Documents and Architectural Drawings FO-28 Office of the Chancellor
Division of Responsibility FO-29 Facilities & Services
Emergency Communication Systems FO-30 Department of Public Safety
Fire Safety FO-31 Campus Code Compliance and Fire Safety
Fire Safety Compliance, Reports, Information, and Education FO-32 Executive Director of Facilities & Services
Fire Safety Regulations for Scenery and Set Decorations FO-33 Campus Code Compliance and Fire Safety
Heating, Ventilating, and Air Conditioning (HVAC) in Campus Buildings FO-34 Facilities & Services, Energy and Utility Services
In-Line Skates, Roller Skates, Skateboards and Self-Balancing Personal Transportation Devices FO-35 Public Safety
Information Security FO-36 Office of the Chief Information Officer
Installation of Equipment Requiring Special or Controlled Climatic Conditions FO-37 Facilities & Services
Lawn Signs FO-38 Office of the Chancellor
Limited Use and Reservation of the University Quadrangle FO-79 Office of the Chancellor
Loaned Art FO-39 Division of Public Safety
Low Voltage Media Installation FO-40 Technology Services
Management of Special Events FO-41 Office of the Chancellor
Motor Vehicles in Buildings FO-42 Executive Director of Facilities and Services
Multimedia Accessibility FO-43 Office of the Chancellor
Net Zero Space Growth FO-44 Office of the Vice Chancellor for Academic Affairs and Provost
Operating Unlicensed Motorized Vehicles on Pathways FO-45 Executive Director of Facilities & Services
Operation of Electronic Devices While Operating University Vehicles and Equipment FO-46 Executive Director, Facilities & Services
Operation of the Urbana-Champaign Campus Under Emergency Conditions FO-47 Public Safety
Organization and Responsibilities of Facilities & Services FO-48 Executive Director of Facilities & Services
Outdoor Displays FO-49 Office of the Registrar - Facility Management and Scheduling
Parking Regulations FO-50 Office of the Chancellor
Personal Property Used on Campus FO-51 University Office of Risk Management
Personal Protective Equipment FO-52 Office of the Executive Director of Facilities & Services
Pets and Animals FO-53 Division of Public Safety
Possession of Weapons FO-54 Division of Public Safety
Procurement of Construction Services FO-55 Facilities & Services
Project Management Fees on Capital Construction Projects FO-56 Facilities & Services
Property Security FO-57
Quadrangle Noise FO-58 Office of the Registrar
Radio Frequency Spectra FO-78 Office of the Vice Chancellor for Academic Affairs and Provost
Radio Licenses, Applications and Renewals, and Federal Communication Commission Maintenance and Inspection Requirements FO-59 Director of Broadcasting
Refrigerators FO-60 Division of Environmental Health and Safety
Requesting Estimates for Minor Repairs, Alterations, and Additions FO-61 Executive Director of Facilities & Services
Requesting Work Order Service FO-62 Facilities & Services
Retail Food Service Expansion ASA-20 Vice Chancellor for Student Affairs and the Vice Chancellor for Academic Affairs and Provost
Security Cameras FO-63 Office of the Chancellor
Smoke-Free Campus FO-64 Vice Chancellor for Student Affairs
Storm Sewer Usage FO-65 Facilities & Services, Division of Safety and Compliance
Three-Wheel Scooters FO-66
Underground Utility Damage Prevention FO-67 University Office of Capital Programs and Real Estate Services
Unit Risk Management Coordinator FO-68
University Premises and Facilities FO-69 Office of the Registrar
University Resources for Political Campaign Activities FO-70 Office of the Chancellor
University Security Alarms FO-71 Division of Public Safety
University Vehicle Signage FO-72 Facilities & Services
Utility Services FO-73 Associate Vice President for Facilities Planning and Programs
Vehicle Accident Reporting Requirements FO-74 Transportation and Automotive Services department
Vehicles Using University Grounds FO-75 Vice Chancellor for Administration and Human Resources
Violence Prevention and Response FO-76 Division of Public Safety
Working Alone FO-77 Division of Safety and Compliance

Human Resources

Title Number Responsible Office
Academic and Graduate Hourly Appointment and Pay HR-01 Vice Chancellor for Academic Affairs and Provost
Academic Professional Position and Title Approval HR-02 Vice Chancellor for Academic Affairs and Provost
Academic Professional Position Cyclic Review Procedure HR-03 Vice Chancellor for Academic Affairs and Provost
Academic Professional Salary Equity Review Process HR-85 Vice Chancellor for Academic Affairs and Provost
Academic Retroactive Salary Increases and Salary Minima for Certain Academic Employees HR-04 Vice Chancellor for Academic Affairs and Provost
Administrative Salary HR-05 Vice President for Academic Affairs
Affirmative Action Guidelines and Procedures for Academic Appointments HR-06 Vice Chancellor for Academic Affairs and Provost
Affirmative Action Non-Academic Program HR-07 Office of Diversity, Equity and Access
Affirmative Action Program Funding Procedures for Learner and Trainee Positions HR-08 Vice Chancellor for Academic Affairs and Provost
Alcohol and Drugs HR-09 Office of the Chancellor
Annual Reappointment of Certain Administrative Personnel HR-10 Office of the Chancellor
Annual Vacation/Sick Leave Reporting HR-11 Vice Chancellor for Academic Affairs and Provost
Approved Public Service Activities HR-12 Vice Chancellor for Academic Affairs and Provost
Attachments and Forms Required for New Faculty, Academic Professional, and Graduate Assistantship Appointments HR-13 Office of Academic Human Resources
Background Investigation for Employees Required to Have Unescorted Access to Radioactive Materials HR-14 Vice Chancellor for Academic Affairs and Provost
Bereavement Leave HR-15 Vice Chancellor for Academic Affairs and Provost
Conflicts of Commitment and Interest HR-16 Office of the Vice Chancellor for Research
Conflicts of Interest in Supervisory Relationships HR-17 Office of the Chancellor
Departmental Affiliate HR-18 Vice Chancellor for Academic Affairs and Provost
Departmental Classification Program HR-19 Vice Chancellor for Academic Affairs and Provost
Determining Eligibility for Participation in the State Universities Retirement System (SURS) or Social Security System and State Insurance "A" Payroll HR-21 Vice Chancellor for Academic Affairs and Provost
Educational Loan Default Bill HR-22 Vice Chancellor for Academic Affairs
Effort and Compensation on Sponsored Projects HR-24 Office of the Vice Chancellor for Research
Employment Agencies HR-25 Vice Chancellor for Academic Affairs and Provost
Employment Eligibility Verification HR-26 Vice Chancellor for Academic Affairs and Provost
Employment of International Faculty and Staff HR-27 Vice Chancellor for Academic Affairs
Employment of Relatives HR-28 Vice Chancellor for Academic Affairs and Provost
Employment Severance Agreements HR-29 Vice Chancellor for Academic Affairs and Provost
Evaluation of the Ability to Work HR-30 Vice Chancellor for Academic Affairs and Provost
Exemption From Tuition and Fees for Graduate Student Assistants HR-31 Dean of the Graduate College
Faculty Salary Equity Review Process HR-32 Vice Chancellor for Academic Affairs and Provost
Family and Medical Leave HR-33 Vice Chancellor for Academic Affairs and Provost
Flexible Work Schedules HR-34 Vice Chancellor for Academic Affairs and Provost
Human Resources Guidelines During Periods of Pre-Critical and Critical Incidents HR-35 Vice Chancellor for Academic Affairs and Provost
Illinois Governmental Ethics Act HR-36 Human Resources
Illinois Healthcare Worker Criminal Background Check Act HR-37 Vice Chancellor for Academic Affairs and Provost
Institutional Benefits for Retired Faculty and Staff HR-38 Vice Chancellor for Academic Affairs and Provost
International Travel HR-39 Vice Chancellor for Academic Affairs and Provost
Jury Duty and Military Leave for Academic Staff Members HR-40 Vice Chancellor for Academic Affairs and Provost
Leaves of Absence Without Pay HR-41 Vice Chancellor for Academic Affairs and Provost
Lump Sum Payments for Civil Service Employees HR-42 Vice Chancellor for Academic Affairs and Provost
Modified Teaching Duties for Faculty Members with a New Child HR-43 Vice Chancellor for Academic Affairs and Provost
New Letters of Reference for Former University Employees HR-44 Vice Chancellor for Academic Affairs and Provost
Non Academic Hiring Procedures HR-45 Vice Chancellor for Academic Affairs and Provost
Non-Academic Background Investigation Program HR-47 Vice Chancellor for Academic Affairs and Provost
Nondiscrimination Policy HR-48 Office of the Chancellor
Nursing Mothers in the Workplace Act HR-49 Vice Chancellor for Academic Affairs and Provost
Obtaining Permanent Residence for Foreign Staff Members HR-50
Oral Proficiency in English and the Employment of Non-Native Speaking Faculty and Teaching Assistants HR-51 Vice Chancellor for Academic Affairs and Provost
Parental Leave HR-52 Vice Chancellor for Academic Affairs and Provost
Parental Leave for Graduate Assistants HR-53 Vice Chancellor for Research and Dean of the Graduate College
Participation in International Activities HR-54 Office of the Chancellor
Percentage and Length of Assistantship Appointments HR-55 Vice Chancellor for Academic Affairs and Provost
Performance Review for Academic Professional Employees HR-56 Vice Chancellor for Academic Affairs and Provost
Performance Review for Civil Service Employees HR-57 Vice Chancellor for Academic Affairs and Provost
Permanent Layoff Policy for Staff Employees HR-58 Vice Chancellor for Academic Affairs and Provost
Personnel Record Review Act HR-59 Vice Chancellor for Academic Affairs and Provost
Physical Examinations/Health Assessments HR-60 Vice Chancellor for Academic Affairs and Provost
Pre-Employment Complaints for Faculty and Academic Professional Positions HR-61 Office of Equal Opportunity and Access
Pre-Employment Physical Examinations HR-62 Vice Chancellor for Academic Affairs and Provost
Probationary Period HR-63 Vice Chancellor for Academic Affairs and Provost
Procedures for Implementing the University of Illinois at Urbana-Champaign Protection of Minors Policy HR-64 Office of the Chancellor
Rank/Class Codes for Academic Appointments HR-65 Vice Chancellor for Academic Affairs and Provost
Reasonable Accommodations Under the Americans with Disabilities Act (ADA) HR-67 Office of the Chancellor
Reassignment (Lateral Transfer) HR-68 Vice Chancellor for Academic Affairs and Provost
Recruitment Advertising for Non Academic Positions HR-69 Vice Chancellor for Academic Affairs and Provost
Reemployment of Retired Academic and Staff Employees HR-70 Vice Chancellor for Academic Affairs and Provost
Release of Employment Information About Non-Academic Employees HR-71 Vice Chancellor for Academic Affairs and Provost, and the Associate Chancellor for Public Affairs
Relocation of Academic Professional Employees HR-72 Vice Chancellor for Academic Affairs and Provost
Resignation/Separation Form HR-73 Vice Chancellor for Academic Affairs and Provost
Response to Suicide Threats and Attempts Among Faculty, Academic Professionals and Staff HR-74 Office of the Chancellor
Retirement Date for Academic Employees HR-75 Vice Chancellor for Academic Affairs and Provost
Security Sensitive Academic Staff Positions HR-76 Vice Chancellor for Academic Affairs and Provost
Service in Excess of 100 Percent for Academic Employees HR-77 Vice Chancellor for Academic Affairs and Provost
Severe Sanctions Other Than Dismissal for Cause for Members of the Faculty HR-78 Office of the Chancellor
Sexual Misconduct HR-79 Office of the Chancellor
Shared Benefits (Sick Leave) for Academic Staff HR-80 Provost and Vice Chancellor for Academic Affairs
Sick Leave for Academic Staff Members HR-81 Vice Chancellor for Academic Affairs and Provost
Summer Academic Appointments for Other than Summer Session Teaching HR-82 Vice Chancellor for Research
Transfer of Sick Leave and Vacation Credit HR-83 Vice Chancellor for Academic Affairs and Provost
Trial Lateral Reassignment for Staff Employees HR-84 Vice Chancellor for Academic Affairs and Provost

Research

Title Number Responsible Office
Adoption of Animals Used in University-Sponsored Activities RP-01 Vice Chancellor for Research and Dean of the Graduate College
Biological Safety RP-02 Division of Research Safety
Campus Environmental Health and Safety RB-13 Vice Chancellor for Research and Dean of the Graduate College
Charging of Facilities and Administrative Costs to Sponsored Projects RP-03 Vice Chancellor for Research and Dean of the Graduate College
Cost Sharing on Sponsored Projects RP-05 Vice Chancellor for Research and Dean of the Graduate College
Eligibility to Serve as Principal Investigator RP-06 Vice Chancellor for Research and Dean of the Graduate College
Emergency Eyewashes and Showers RP-07 Division of Research Safety
Export Control RP-08 Vice Chancellor for Research and Dean of the Graduate College
Human Subjects in Research RP-09 Vice Chancellor for Research
Licensing Intellectual Property Developed at the University of Illinois at Urbana-Champaign to Companies Affiliated with University Employees RP-10 The Office of the Vice Chancellor for Research
Radiation and Laser Safety RP-11 Office of the Vice Chancellor for Research
Use and Care of Animals in Research and Teaching RP-12 Vice Chancellor for Research and Dean of the Graduate College