This policy addresses the development, implementation, and maintenance of the university-wide Campus Emergency Operations Plan (CEOP) as required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1990 and the Campus Security Enhancement Act of 2008 (110 ILCS 12/1 et seq.) and the building-specific Building Emergency Action Plans (BEAPs) as required by Operational Safety and Health Standards (OSHA) 29 C.F.R. § 1910.38 as part of the university’s commitment to maintaining a safe and secure environment for the campus community.
This policy applies to the University of Illinois Urbana-Champaign (“University”) community, including all university employees (faculty, staff, and affiliates), students, and visitors.
The university’s Executive Director of Public Safety or designee is assigned responsibility for implementing and maintaining this policy.
The University of Illinois Urbana-Champaign is committed to a safe and secure environment for all students, faculty, staff, and visitors. If a condition arises that constitutes an emergency and/or disaster, the university will utilize resources available to mitigate the situation as efficiently and safely as possible.
As part of the university’s commitment to provide a safe and secure environment for all students, employees, and visitors to the Urbana-Champaign campus, a Campus Emergency Operations Plan (CEOP) shall be updated annually and Building Emergency Action Plans (BEAPs) for university owned and leased buildings shall be updated when changes occur and reviewed and signed off by the unit executive officer annually. Specific BEAPs are intended to be used in conjunction with the university-wide CEOP in responding to emergencies and/or disasters affecting the university.
It is the responsibility of Emergency Management to ensure that the CEOP is updated annually. It is the responsibility of each unit executive officer to ensure that BEAPs are maintained and that persons with named responsibilities are aware of their role and responsibilities. The unit will be sent escalating notifications in the event the unit is out of compliance. Any fines levied against the university as a result of non-compliance will be the responsibility of the unit.
Building Emergency Action Plan (BEAP)
A written document required under certain workplace standards that have been issued by the Occupational Safety and Health Administration (OSHA) that establishes the protocols and procedures to be followed by employees by building during emergencies for each building or faculity that is owned or leased by the University. See 29 C.F.R. § 1910.38.
Campus Emergency Operations Plan (CEOP)
The written plan of a higher education institution describing the organization, mission and functions of the higher education institution and supporting services for responding to and recovering from disasters/emergencies and for violence prevention.
An occurrence or threat of widespread or severe damage, injury or loss of life or property resulting from any natural or technological cause, including but not limited to fire, flood, earthquake, wind, storm, hazardous materials spill or other water contamination requiring emergency action to avert danger or damage, epidemic, air contamination, blight, extended periods of severe and inclement weather, drought, infestation, critical shortages of essential fuels and energy, explosion, riot, hostile military or paramilitary action, or acts of domestic terrorism [20 ILCS 3305/4].
A sudden unforeseen crisis (usually involving danger) that requires immediate action.
Violent acts and threats of violence should be reported to the police immediately by calling 911. Suspicious behaviors and/or actions can be reported to the police and/or the Threat Assessment Team. (See Prevention and Response Planning).
Campus Emergency Operations Plan
In service of its commitment to the welfare, health and safety of all those in its campus community, Emergency Management has developed and maintains a comprehensive Campus Emergency Operations Plan (CEOP). The CEOP Basic Plan is available at https://go.illinois.edu/ceop. Additional functional annexes to the CEOP Basic Plan are maintained within the Division of Public Safety. Both the CEOP Basic Plan and the functional annexes are distributed annually to the Illinois Board of Higher Education, the Illinois Emergency Management Agency, and the Champaign County Emergency Management Agency.
Building Emergency Action Plans
Because the Building Emergency Action Plan (BEAP) for any given building must adhere to the OSHA standards that are applicable to that building, the specific contents of the BEAP may vary from building to building. In general, a BEAP should address emergencies that may occur within the workplace, and list in detail the procedures to be taken by those employees who have been selected to remain behind to address the emergency or to perform essential operations until their evacuation becomes absolutely necessary. Those employees who have been charged with a specific responsibility under the plan shall be trained with regard to that responsibility. In addition to providing the requisite training, the unit must review the plan with each named employee covered by the plan when:
a. the plan is initially developed
b. the employee is initially assigned to a position covered by the plan,
c. the employee’s responsibilities under the plan change, or
d. the plan is substantially changed.
Employees charged with a specific responsibility under the plan shall acknowledge they have received the requisite training. All other employees shall acknowledge they have reviewed the BEAP for the building to which they are assigned. Information on the BEAP process can be found at the Emergency Management website at: https://em.illinois.edu/beap.
BEAPs are only considered complete once they are signed off by the unit executive officer and training for all named individuals is completed.
Emergency Management is responsible for monitoring compliance and will report buildings or units which are out of compliance to the appropriate Vice Chancellor or Dean.
Executive Director of Public Safety (email@example.com)