To establish conditions for acceptance of Art loaned to the university.
All departments who borrow Art from a nonuniversity entity.
Office of Risk Management
Departments may solicit, accept, and display individual works of art or collections on loan in support of academic, cultural, or public service programs.
All Art loaned to the university must be governed by an agreement and be kept secure for the duration of the loan.
Departments must contact the Office of Risk Management (UnivRiskMgmt@uillinois.edu) regarding insurance coverage; owners or lenders may obtain separate insurance if desired.
Art: paintings, sketches, statuary, audio/video installations, photographs, or other items of artistic expression.
The agreement between the department and Art lender should include conditions of transport, insurance, reception, display, and return. The drafting and approval of such agreements should be handled in accordance with the university’s established contract procedures. For information on contract procedures, see Business and Finance Policy 19 Contracts.
Departments should contact the Division of Public Safety (policy@illinios.edu) to evaluate Art displays requiring additional or specialized security. Should a dedicated security person be needed, it is contingent on availability and is at the department’s cost.
Questions regarding this policy may be directed to the Office of Risk Management at (217) 333-4660.
Further questions concerning this policy statement should be directed to the Division of Public Safety (217) 333-1216 or University Property Accounting and Reporting (UPAR) at obfsuafrproperty@uillinois.edu .