Formerly “Immigration Reform and Control Act of 1986”
To comply with the employment verification provisions of the Immigration and Nationality Act, 8 U.S.C. § 1324a.
This policy applies to all employees.
Office of the Vice Chancellor for Academic Affairs and Provost
The campus shall comply with its obligations under the employment eligibility verification provisions first added to the Immigration and Nationality Act via the Immigration Reform and Control Act of 1986. Meeting these obligations includes verifying employment authorization and identity for all employees hired after November 6, 1986 through the completion of an Employment Eligibility Verification Form I-9.
The following groups are exempt from the requirement of completing a Form I-9:
Both the employee and the employer must complete the Employment Eligibility Verification Form I-9. The University uses an electronic system for the processing of Form I-9s. An appropriate unit representative must ensure that the employee completes Section 1 of the Form I-9 no later than the first day employment begins. The appropriate unit representative (or appropriate University designee) must complete Section 2 of the Form I-9 on or before the employee’s third day of employment as defined by the U.S. government (for example, if the employee begins employment on Monday, Section 2 must be completed by Thursday), or by the end of the first day of employment if the employee is hired for three days or less. For completion of Section 2, the employee must present original, unexpired documents (or acceptable receipt) that show the employee’s identity and work authorization within three business days of the date employment begins or by the end of the first day of employment for individuals hired for three days or less. The U.S. Citizenship and Immigration Services (“USCIS”) provides the following Lists of Acceptable Documents that an employee may submit as evidence of identity and authorization to work: http://www.uscis.gov/i-9-central/acceptable-documents. The unit representative cannot specify which document(s) an employee must present. The unit representative should determine whether the documentation appears to be reasonably genuine and relates to the person presenting it. The unit representative cannot certify employment eligibility by signing the Form I-9 unless the employee presents the original documents to the unit representative.
A Form I-9 to re-verify an active non-U.S. citizen employee’s authorization to continue to work must be completed
If a person is rehired after a separation of employment from the University, a new Form I-9 must be completed. Updates to a previous Form I-9 are unacceptable.
For questions about this policy applying to academic employees, contact Academic Human Resources, at (217) 333-6747. For questions about this policy applying to Civil Service employees, contact Staff Human Resources, at (217) 333-3105.