Remote and Hybrid Work

Purpose

The University of Illinois Urbana-Champaign recognizes the value of remote and hybrid work. This policy attempts to modernize the university workforce and to continue to deliver high-quality service at all levels while also providing increased options for work-life management.

Scope

This policy applies to all eligible academic professional and civil service employees on the Urbana-Champaign campus.

Authority

Illinois Human Resources

Policy

Remote and hybrid work is a cooperative arrangement that may be appropriate for some employees depending on the needs of the university. Remote and hybrid work is neither an entitlement nor a university-wide benefit and does not change the university’s expectations regarding employee performance. Remote and hybrid work may be approved on a case-by-case basis considering the mission and business needs of the university and the respective unit.

Unit senior leadership (Deans, Institute Directors, Vice Chancellors, Vice Provosts) may establish and communicate a remote and hybrid work strategy for their unit consistent with this policy and the companion Illinois Human Resources (“IHR”) guidelines and will make sure that all relevant policies and guidelines are consistently applied within the unit.

The decision to offer a specific remote and hybrid work arrangement shall be within the authority and discretion of the respective campus unit managing supervisor in consultation with unit human resources and unit senior leadership.

The employee must sign a university form Remote and Hybrid Work Agreement before remote and hybrid work may begin. The employee’s supervisor, unit head and unit human resources also must sign the agreement in approval.

Campus units, with approval from IHR, may terminate any individual Remote and Hybrid Work Agreement at any time. Units’ must also consult with IHR when considering a change in the eligibility of remote and hybrid work for the unit.

Definitions

Remote and Hybrid Work is a voluntary workplace alternative where an employee regularly performs some or all assigned job duties at an off-site work location. Remote and hybrid work may be used for a short-term project or a longer-term arrangement.

Remote and Hybrid Work Agreement is a university form document that describes the terms of a specific remote and hybrid work arrangement between the university and an individual employee.

Processes/Procedures/Guidelines

Classifications that Cannot Perform Remote Work

Remote and Hybrid Work Agreement

Remote and Hybrid Work Guidelines

Remote and Hybrid Work Terms

Return to Onsite Work Decision Tree

Related Laws, Regulations, Statues, and Policies:

Fair Labor Standards Act (FLSA) https://www.dol.gov/agencies/whd/flsa

Workers Compensation laws: (will vary if the employee is working remotely from a state other than Illinois): https://www2.illinois.gov/sites/iwcc/Documents/act.pdf

Americans with Disabilities Act (ADA) and the ADA Amendments Act: https://www.eeoc.gov/statutes/americans-disabilities-act-amendments-act-2008

Contact

Questions regarding this policy should be directed to the Labor and Employee Relations section of Illinois Human Resources, (217) 333-3101.